Job Description

• Coordinate and oversee all import and export operations, ensuring compliance with international trade regulations and customs requirements.
• Prepare and manage documentation for import and export shipments, including invoices, shipping documents, customs declarations, and licenses.
• Liaise with freight forwarders, shipping agents, and customs brokers to ensure timely and cost-effective transportation and delivery of goods.
• Monitor and track shipments, ensuring they are on schedule and resolving any logistical issues that may arise.
• Collaborate with internal teams, such as sales, procurement, and finance, to ensure smooth order fulfilment and timely delivery.

Responsibilities:

Compliance Management:

• Stay updated with import and export regulations, customs laws, and international trade policies.
• Ensure adherence to all legal requirements, including proper documentation, licensing, and certifications.
• Implement and maintain compliance procedures to minimize the risk of penalties or delays.

Import and Export Operations:

• Coordinate with suppliers, shipping lines, freight forwarders, and customs agents to plan and execute import and export activities.
• Manage the end-to-end shipment process, including negotiating freight rates, preparing shipping documents, and tracking shipments.
• Arrange and monitor the transportation of goods, ensuring timely delivery while optimizing costs.

Customs Clearance:

• Prepare and review import and export documents, such as commercial invoices, packing lists, shipping instructions, and customs declarations.
• Ensure accurate classification, valuation, and tariff determination of imported and exported goods.
• Liaise with customs authorities for smooth customs clearance, handle customs inspections, and resolve any related issues.

Supply Chain Coordination:

• Collaborate with internal departments, such as procurement, sales, and finance, to ensure timely availability of goods and smooth order fulfilment.
• Coordinate with warehouse and inventory teams to manage stock levels, handle inventory discrepancies, and monitor product quality.

Risk Assessment and Mitigation:

• Identify and assess potential risks in import and export operations, such as compliance violations, trade restrictions, or transportation issues.
• Develop strategies to mitigate risks and implement contingency plans to minimize disruptions.

Documentation and Recordkeeping:

• Maintain accurate records of all import and export transactions, including invoices, shipping documents, customs declarations, and compliance records.
• Prepare reports and analyze data to track key performance indicators (KPIs) related to import and export activities.
• Ensure proper archiving and documentation for future reference and audits.

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