Job Description

The opportunity Project:A leading provider of portfolio rebalancing and trading solutions. The role will be responsible to the front office assisting visitors efficiently, courteously and professionally in all front office-related functions, and main

The opportunity Project: A leading provider of portfolio rebalancing and trading solutions. The role will be responsible to the front office assisting visitors efficiently, courteously and professionally in all front office-related functions, and maintaining a high standard of service and Hospitality at all times. Your responsibilities will include: Welcoming visitors and directing appropriately. Using proper telephone etiquette while handling calls. Receiving, directing and relaying telephone messages to the concerned person. Being alert on suspicious calls and informing the line manager. Assisting in booking meetings and conference rooms. Providing assistance in general administrative activities. Coordinating with the facility team for event management. Processing of all invoices related to facilities for payment. Assisting HR in new joiner formalities. Managing the SEZ online entries, and issuing of SEZ and in-house ID cards to the new joiners. Assisting in the SEZ clearance for foreign visitors. Providing logistic arrangements for foreign visitors. Managing internal and external visitors. Ensuring main gate security clearance for all visitors. Understanding and using properly the mail, and message delivery. Monitoring the mailroom and library activities. Managing the stationery inventory. Adhering to all the safety procedures and keeping the management informed about any kind of unsafe situation. Participating in emergency evacuation procedures including crisis management and business continuity. Maintaining the front desk area properly at all times. About you You have a degree qualification. You have experience in handling front-office activities in a corporate environment. You have significant experience in visitor management. You have experience working in a multinational company or in a hotel background will be beneficial. You are digitally savvy, especially in MS Office and can provide support to strong motivated teams. You will have a facilities management background and be hungry to grow your career and enjoy the opportunities Mace has to offer. #LI-Onsite