Job Description

Position status: This opportunity is for a secured role that is due to commence in October subject to approval. If you would like to be considered as we progress with this position, please click to apply.

The opportunity

Project: Global investment company.

To manage the front office operations. The role will be assisting visitors efficiently, courteously, and professionally in all front office-related functions, and always maintaining a high standard of service and hospitality. Also, handling travels of Ex-India interoffice visitors.

Your responsibilities will include:

Maintaining the front desk area properly at all times.

Welcoming visitors and directing appropriately.

Using proper telephone etiquette while handling calls. Receiving, directing and relaying telephone messages to the concerned person. Being alert on suspicious calls and informing the line manager.

Assisting in booking meetings and conference rooms.

Providing assistance in general administrative activities.

Coordinating with the facility team for event management.

Processing of all invoices related to facilities for payment.

Assisting HR in new joiner formalities.

Managing the issuance of SEZ and in-house ID cards to the new joiners. Assisting in the SEZ clearance for foreign visitors.

Ensuring main gate security clearance for all visitors.

Providing end-to-end management for Ex-India, internal and external guests for their travel, workspace, ground transportation and etc.

Adhering to all the safety procedures and keeping the management informed about any kind of unsafe situation.

About you

You have a degree qualification. You have experience in an admin/font of house role. You are digitally savvy, especially in MS Office and can provide support to strong motivated teams. You will have a facilities management background and be hungry to grow your career and enjoy the opportunities Mace has to offer.
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Qualifications

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