Role

• The incumbent is a key member of the _VOIS Legal and Corporate Affairs team and is responsible for assisting the General Counsel in addressing legal and compliance requirements as per the prevailing laws and regulations in India.
• The incumbent must have a strong knowledge about the employment laws and dealing with the employment issues and related compliance that the organization must adhere to.
• The incumbent must have worked in a complex legal environment dealing with authorities and must have a hands-on experience on dealing with authorities? guidelines.
• The incumbent should have an experience of independently handling issues and create framework within the function for efficient handling.
• The incumbent will be directly accountable for matters pertaining to Legal compliance and should have had previous exposure to Legal matters and having prior experience of having dealt with contracts (procurement of goods, services, software, contract labour, insurance, property, assets etc.) and partnering the business in a technology and non-technology Shared Shares environment.

Role Purpose

• In order to achieve these objectives, the incumbent should proactively engage and collaborate with (i) the stakeholders across the business, finance, network, company secretarial and regulatory function; and (ii) the suppliers / vendors of _VOIS.
• The incumbent is also expected assist the General Counsel and develop innovative and effective statutory risk mitigation strategies and solutions in accordance with business requirements which will support any new system or functional requirement within the Legal Framework to ascertain the magnitude of the Legal Risks in terms of monetary, reputation, liability / losses to the organization / clients.
• Front-end the vendor audits across _VOIS entities, VIHCs, and VF Group companies (CWW entities) and highlight any non-compliances in their functioning. Ensure effective coordination and compliance of all laws, regulations, policies and processes through regular follow-up and monitoring of the activities.
• Effectively monitor the Legal and Statutory compliances in _VOIS.
• The incumbent will also be responsible for assisting the General Counsel in setting up policies and procedures in conformity with Group standards on Legal processes and mandates.
• The incumbent is also expected to work closely with the General Counsel and build an effective physical and online data management system for documents at _VOIS.
• The incumbent will also be responsible for building a mechanism for ensuring there are no Legal breaches whatsoever at _VOIS.

Key accountabilities

Implementation and Compliance of Legal Requirements through (i) timely closure / renewal of Contracts and Agreements ( if being assigned to be completed) with vendors / suppliers of _VOIS for all locations (as applicable), after liaising with the SCM team and cross-functions (ii) closure of pending issues pertaining to vendors, (iii) effective liaison with Internal Stakeholders (Business Verticals, Corporate Functions, Risk and Compliance heads of _VOIS) relating to Legal matters, (iv) timely execution and / or renewal of all property leave and licence agreements, sub-licence Agreements for _VOIS, (v) maintain a daily tracker with status of matters (vi) ensuring that the accurate _VOIS data is updated on SCM portals, and the share point site from time to time (vii) conduct an identification, analysis and closure of statutory gaps by vendors and submit a Risk Assessment Report to the General Counsel

Decision ownership

• Driving Awareness Programs with relevant stakeholders to ensure completeness in information dissemination among all employees at _VOIS on statutory matters, risks and compliances through new Joinee Training, Refresher Training and Video Recordings, ?Doing What?s Right? Communication / Initiative, Contribute to Legal, Legal and Privacy Communication from General Counsel?s Desk, Legal Implementation and Trouble Shooting Programs.
• Review and update physical records and files and the online files on a share point drive / shared folder to ensure an accessible, updated contracts, records and retention mechanism is in place at _VOIS. Maintain an updated tracker of all Contracts with vendors of _VOIS.
• Managing and ensuring closure of vendor audits highlighting major non-compliance or adverse observation/penalty. Follow-up with vendors to ensure compliance.
• Efficiency and effectiveness of the implementation of statutory framework mechanism, statutory control & compliance mechanism, create and maintain an updated Statutory Compliance Checklist (_VOIS Level) for effective legal risk mitigation strategies and solutions in accordance with business requirements for supporting the business needs. Work closely with the support functions including HR on the employment matters and provide strategic guidance on the issues being presented. Also, be a guiding light for HR in their employment related matters which may have legal exposure.

Key performance indicators

• Ensure complete statutory compliance within the TATs agreed with the relevant stakeholders and effective legal risk mitigation mechanism at _VOIS
• Maintain strong relations with the internal and external stakeholders (vendors etc.) for ensuring all the _VOIS locations are operating their respective businesses as per the requirements under the requisite laws and regulations in force, as amended from time to time

Manage vendor audits across _VOIS highlighting non-compliances and any adverse observations, ensure the non-compliances are rectified by the vendor through regular follow-ups and monitoring