Job Description

Key Purpose of the Job (Position Summary)

This position is responsible for timely and cost-effective sourcing of Engineering items (engineering spares, Renewable energy, services, capex items and stores), Project Sourcing (Greenfield and brown field) for the plant, in the right quantity and to supply it to the right place within inventory norms as applicable. This includes acquiring resources within budgets, developing a supplier base to ensure long term value delivery to the organization and cost management by ensuring best-price procurement, while ensuring that sourced material complies to user requirements and specifications and are sustainable.

KEYPERFORMANCE AREAS

• Minimize cost for Engineering sourcing.
• % of PR to PO Conversion with minimum TAT.
• Ordering and delivering Project Capex Items within Stipulated budget and timelines
• Optimum Inventory levels on an annual and perpetual basis
• Reduction in no. of stock outs
• Cost Saving in Stocking and Non-Stocking Procurement and project Capex items.
• Reduction in rejection rate due to mismatch of material with the technical specifications
• No. of initiatives for system improvements

Functions And Responsibilities

Strategy and Planning:

• Participate in the engineering sourcing plan based on the plant requirements, inputs from all concerned departments and monitor it regularly.
• Ensure optimum stocking of Engineering items in accordance with the inventory norms and to avoid unnecessary blocking of capital.
• Identify, select and develop vendors in line with organizational policies and requirements.
• Forecast levels of demand for engineering spares and services to meet the plant needs and ensure that a constant check has been kept on stock levels for the plant.

Procurement

• Procure the engineering spares and services along with Capital Goods for projects at minimum prices while maintaining CEAT material specifications.
• Ensure that inputs for requirements and specifications pertaining to engineering materials and Capex items are received from the concerned departments.
• Engage with suppliers on invitation for bids, getting quotes, negotiations and placing POs based on agreed terms.
• Coordinate with supervisors for approval of selected vendors as well as approval of POs raised for the material.
• Ensure prompt delivery of spares to the plants and maintain appropriate amount of plant inventory.
• Evaluate, determine and forecast future requirements of spares at the plant and ensure that such requirements shall be accommodated for in the several procurement plans
• Coordination with Accounts department at plants for timely payment to local vendors
• Ensure all documentation and compliance for the orders is completed by the suppliers

Vendor development

• Identify, suggest selection and finalization of vendors as per the company guidelines
• Study the market for ideal sources and vendors for procurement based on key factors of cost and quality
• Participate in negotiating and agreeing on contracts with vendors and monitoring progress and checking the quality of service provided by them
• Understand from vendors on new and alternative technology and forward options to Engineering team for further evaluation
• Regularly track vendor approval and status on CEAT online portal
• Ensure all vendor related compliance and documentation is adhered to and update the same on the vendor portal
• Maintain long term relationship with key vendors and ensure consistency in performance, quality and service
• Identification of repetitive vendor/ quality issues based on feedback and ensure timely closure of the issues
• Ensure effective implementation of CEAT supplier management system.

Cost Management

• Participate in negotiations with suppliers to ensure best price for the company at an optimum credit period

• Monitor timely payments to vendors

Logistics

• Interact with Plant, Stores and Transporters for ensuring shipments/ dispatches as per delivery schedule
• Monitor delivery of materials to ensure minimal demurrage/detention of shipments/dispatches

Inventory control and optimization

• Reviewing the stock positions for critical and key materials
• Continuously coordinate with the users to identify obsolete or surplus materials and make arrangements for its effective disposal
• Facilitating periodic physical verification of inventory at the storage locations in line with the agreed norms

Stores management

• Ensure that the stores of engineering spares is managed and maintained in an orderly manner
• Ensure regular inspections and testing of material received notes and investigate deviations, if any, from the actual material orders and material received
• Undertake regular ABC and XYZ analysis of inventory of engineering stores and review the same
• Establish and monitor strong inventory control to ensure that there shall be no cost implications of excess or scarcity of engineering spares
• Ensure reduction of stock-out of engineering spares since the same shall hinder production processes and hence have cost impacts

MIS & Documentation

• Oversee orderly updation and documentation of all procurement activities on a monthly basis
• Ensure that the number of PRs updated on MIS shall be in synchronization with the PRs actually raised
• Ensure orderly reporting of all 5S, Kaizen, stores and procurement activities on MIS

Education and Experience Required

Education:

B. Tech (Mechanical/Electrical)

Masters of Business Administration

Experience:

7-10 years

KEC International