Job Description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Will be responsible as Team Admin for Chennai TTS Tech Business Unit
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
• Run The site Activities:
• Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires
• Efficient handling of "Return To Site" activities like IT/ Asset Distribution and tracking
• Admin support -
  • Expense Claims
  • Travel planning and booking
  • Drive communication plan - organize and book quarterly Town-hall, Monthly leadership meetings, etc
• Visitor Planning & coordination
• Inventory / Stationery Management
• Office Management
• On-boarding and Off-Boarding (Risk and Compliance) :
• Act as a Department Coordinator for Chennai TTS Tech to raise Access Card requests for New Hires
• Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires
• Timely cascade of compliance related communications
• Coordinate Exit process of the resignation cases & ensure timely closure
• Other risk and compliance related follow-up activities as required

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

- Job Family Group: Business Strategy, Management & Administration - Job Family: Administrative Support - Time Type: Full time - Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Citigroup Inc. and its subsidiaries ("Citi") invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View the "EEO is the Law" poster. View the EEO is the Law Supplement. View the EEO Policy Statement. View the Pay Transparency Posting