Job Description

Requisition ID: 267714

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: New Delhi

Position summary The proposed position is for a Document Controller to support project in records management and administrative activities for one or more key result areas. Key activities include understanding GBU specific and project specific process, plan, control, distribute and transmit records as per defined process and using automated tools and archive project records as directed by Project management. Maintaining quality, correctness and timely execution of activities are critical requirements of the position.
Experience:
Minimum of 10 years\xe2\x80\x99 practical document/records/information management experience. Experience in EPC industry is desirable. Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records. Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support. Proven capability of processing a high volume of supplier and/or project documentation. Develop and support the implementation of the records retention and turnover plans. Work in team environment and provide training on Work process and tools.
Location: Gurgaon
Education:
Postgraduate/ Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable.
Pre-requisites:
Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.
Job description:

• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc)
• Quick retrieval of Project Records from Aconex
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team
• Administrative tasks

Other Requirements

• Excellent communication skills (oral and written)
• Strong aptitude for automation and eager to learn.
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions.
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment.
• Ability to work independently with minimal supervision in challenging, dynamic work environment.

For Grade 24
Additional responsibilities:

• Establishing the document management work process, to be followed on the project, and its implementation, including revision control and configuration control
• Participate in the configuration of the Electronic Content Management Systems (ECMS) tool and arrange for/provide training.
• Preparation and maintenance of the distribution matrix for the project
• Supervising and guiding project level document controllers in their delivery
• Quality assurance in the documentation processes
• Coordinating ADC\xe2\x80\x99s document management requirements
• Manage and maintain records required for Bechtel retention. This Bechtel record copy may be in primary project ECMS or a separate Bechtel ECMS.
• Generate reports as required by the management team and customer
• Develop and maintain a project record retention plan and matrix
• Develop and maintain the project turnover plan
• Advanced knowledge of multiple ECMS systems
• Experience providing ECMS training to internal and external project participants
• Experience with workflows, packaging, document configuration management
• Knowledge of Industry and regulatory standards for record keeping
• Methodical and analytical approach to work
• Ability to analyse and solve problems
• Proven work process mapping and procedures/guidelines/training material development
• Minimum of 5 years\xe2\x80\x99 experience in managing a document management team
• Team player with excellent communication and presentation skills
• Demonstrated experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio

Preferred Qualification:

• Advanced knowledge and practical experience using Aconex
• A degree qualification in Information Management or related subject

Shaping tomorrow together Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we\xe2\x80\x99ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. In accordance with Bechtel\'s duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.