Job Description

Job descriptionSome Careers grow faster than others.If you\xe2\x80\x99re looking for a career where you can make a real impression, join HSBC and discover how valued you\xe2\x80\x99ll be.HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.We are currently seeking an experienced professional to join our team in the role of Senior Company Secretarial AssistantWhy join us?

• The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. CG&S provides company secretarial and governance services including:
• Support and advice to Group Board, Principal and Material subsidiaries including meeting organisation, director\xe2\x80\x99s training, evaluations and induction.
• Support and advice to Line of Businesses, Group Functions and HOST.
• Core secretarial entity compliance for subsidiaries, 100 branches and representative offices across 64 countries and territories.
• Transactional support and advice on regulatory compliance across all jurisdictions including transactions, document execution, filings, capital restructuring, and asset sales.
• Shareholder services, AGM, share registrars, and external stakeholder management

Opportunity

• The role holder as part of the CG&S team will help to deliver the Vision 26 Principles and drive the Function\xe2\x80\x99s 5 priorities:
• Protecting the Bank
• Connecting the Bank
• Supporting the delivery of strategy
• Drive informed decision making, and do all this whilst
• Simplifying Governance
• The Senior Company Secretarial Assistant role holder is responsible for the day to day operations and delivery of the Bangalore based Offshore CG&S team. The incumbent will assist the onshore C&GS team(s) to ensure that the HSBC Group entities, their Committees and other relevant governance forums, their Directors, Members and Officers comply with all relevant statutory and regulatory obligations.
• Role Holder is accountable for completion of tasks which includes but not limited to:
• To support the provision of company secretarial services to HSBC Group companies
• To actively contribute to the promotion of corporate governance best practice and standards
• To assist the CG&S onshore team(s) in supporting the boards of directors of HSBC Group companies and corporate governance frameworks
• To provide support for board and committee meetings including scheduling meetings, developing annual planners,
• preparation of meeting packs, drafting minutes and managing any actions arising.
• To assist the CG&S onshore team in the maintenance of statutory registers and the drafting and submission of statutory filings
• To support arrangements for Annual General Meeting(s)
• To draft statutory and/or regulatory documentation relating to corporate entity changes
• To support the CG&S onshore team(s) in fulfilling statutory and regulatory reporting requirements of HSBC Group
• To manage the schedule of director share interests
• To prepare regulatory and stock exchange announcements and filings
• To manage and respond to shareholder requests
• To assist with the onboarding of non-executive directors and other relevant individuals to HSBC
• To respond to requests for CG&S owned information
• To contribute to the development of strategic and operational objectives of CG&S

What you\xe2\x80\x99ll do:

• Effective and timely communication of matters requiring consideration and decision to the Boards of Directors and their Committees.
• Active contribution to the development and implementation of corporate governance frameworks and best practice.
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, drafting the annual planner, circulating papers in a timely manner and, where appropriate, drafting minutes.
• Following appropriate processes and procedures and understanding statutory and regulatory obligations.
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory bodies.
• Accurate and timely input to public disclosures including statutory accounts of HSBC Group companies.
• Providing advice, guidance and support to the Boards of Directors and their Committees, and ensure timely implementation and tracking of Board and Committee decisions on corporate actions.
• Developing and maintaining information flows to and within the Boards of Directors and their Committees.
• Preparing papers and memoranda to the Board of Directors and Committees and communicate appropriate recommendations for action.
• Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practice in accordance with Group standards.
• Supporting the process for the annual review of terms of reference and effectiveness.
• Ensuring costs and expenses are met by the relevant business / cost code wherever possible.
• Suggesting improved processes to increase efficiency, control costs and avoid operational losses within the Department.
• Addressing any areas of concern in conjunction with line management and/or the appropriate department.
• Working closely with and influencing internal stakeholders and SMEs globally.
• Senior stakeholder management (to Board level).
• Delivery of a high quality service with a complex set of activities against the backdrop of both the external legal and regulatory framework and the internal control framework of the Group Standards Manual Working in a pressurized, time sensitive environment.

Requirements

• Company Secretarial qualification with 4+ years plus of relevant experience desired
• Experience of supporting global entities
• Good team management skills with proven ability to motivate, develop and prioritise activities for the team
• Ability to effectively engage and negotiate with senior stakeholders, demonstrating considered foresight and highly developed interpersonal skills
• Outstanding written / verbal communication and presentation skills
• Able to deal with and constructively resolve conflicting views and where necessary, escalate to senior management in a clear and succinct manner

You\xe2\x80\x99ll achieve more at HSBCHSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.\xe2\x80\x9dPersonal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.***Issued By HSBC Electronic Data Processing (India) Private LTD***

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