Job Description

Req ID:431866

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Job Title & Purpose

JOB TITLE & JOB CODE

Job Title (Job Code): Project Finance Controlling Senior Analyst

PURPOSE OF THE JOB

Manage the controlling and financial reporting of projects in accordance with internal control rules and ensures project accounting is in accordance with Company guidelines and ensure consistency with project teams (Planning, Sourcing, \xe2\x80\xa6).

After gathering enough experience (assessed by his Manager), the Finance Project Analyst leads with the support of a Senior FPM, finances for projects rated No Criticality, in order to improve the project overall performance. He provides financial analysis, advices and guidance to support the project team in making the best business decisions for the project. With the support of a Senior FPM he ensures Financial Strategy implementation. The Finance Project Analyst supports PM in risks and opportunities process and sign-off contingencies/committed savings. He is part of the Global Finance Center..

ORGANISATION

Organization structure (job belongs to..)

Finance

Reports directly to:

GFC Senior Manager

Other reporting to:

Site Head of Finance or Head of Finance Tender Manager /Finance Project Manager

Direct reports:

N/A

Network & Links

Internal

• Project Manager, Project Quality & Sub-System Manager, Chief Engineer, Chief Operations, Project Contract Manager, Project Planning Manager
• Finance expert functions: e.g. Tax and Customs, Treasury and Financing, Internal Audit & Risk Management
• Expert functions (e.g. legal, platforms, Ops. Excellence, etc.\xe2\x80\xa6)

External

• Customer (mainly Finance Organization) and Jointly with a Senior FPM
• Partners (mainly Finance Organization) and Jointly with a Senior FPM

MAIN RESPONSABILITIES

Key accountabilities: * Early stage: Newcomers with little experience

All With the support of a Senior FPM

• Obtains all financial and accounting data related to the contracts allocated.
• Checks the accuracy of the data accounted for on the project (Invoices (customer or supplier), timesheets, travel expenses...)
• Checks and controls cost movements monthly, compares with \xe2\x80\x9cAs Sold\xe2\x80\x9d Situation, Current as Sold\xe2\x80\x9d situation as well as with previous forecast.
• Presents all financial data in a transparent way.
• Prepares the estimate at completion to be validated during the Project Reviews.
• Follows up on receivables.
• Ensures reconciliation takes place between approved project financial data and books.

• Mature stage as Finance Project Analyst (assessed by the Manager)

All With the support of a Senior FPM

• Implement the Financial Strategy success of the project.

• Optimize financial aspects on the project Org. Tax, Hedging, Financing.
• Business Partnering:

• provide finance advise and tutoring to the project team.
• set up technical expertise within the real and current concerns of the business to create value.
• enrich integration within the organization (functional intermediation).
• ensure compliance of finance rules in project review preparation and throughout project execution.
• contribute on business agility and awareness.
• Supervision, analysis and support for overall finance topics of the project.
• Control the financial performance of the project and propose action plans to improve contract margin and cash profile as well as corrective action plans to mitigate identified risks.
• Raised "Early Warnings" when necessary to increase management attention.
• Add insight and accuracy to project financial information (Improve accuracy on forecasts, revenue, cash, cost, etc.).
• Challenge and approve Project Financials (cash, competitiveness) as per DoA (delegated by a Senior FPM).
• Provide confirmation of Internal Transfer Pricing policies to procurement for the issuance of internal purchase orders.
• Control the interflows of Internal purchased orders.
• Ensure compliance with local regulations, especially for tax and statutory accounts purposes.
• Liaise with other finance expert functions (e.g. Tax and Customs, Treasury and Financing, Internal Audit & Risk Management, Accounting and Finance efficiency, etc.).
• Cooperate with other expert functions (e.g. legal, platforms, Operational Excellence, etc.).
• Establish strategic network with external financial players involved in the project.
• Support PM in risks and opportunities process and sign-off contingencies/committed savings.
• Partner with PM and CM in Contract & Claim Management (focus on finance topics & risks profile).
• Follow the proper closing of the projects in his site (collect all the bonds, ensure checklist is fulfilled, perform all the necessary accounting topics to close the projects the ERP).

Main activities:

Mature stage as Finance Project Analyst (assessed by the Manager)

With the support of a Senior FPM

• Contribute effectively with the project initial set up.
• Liaise with the Finance Tender Manager to understand and implement the global financial strategy set for the project at tender stage (forex and firming strategy, tax guidance, cash profile, etc.), ensuring a smooth transition from Tender to Project.
• Communicate effectively with Project Stakeholders and provide reliable financial analysis to assist in the decision-making (Explain, justify and keep record in detail).
• Prepare jointly with the project team, the project reviews content and reassess each semester the profitability.
• Explain, justify and keep record in detail of the estimates.
• Finance Project Analyst is permanently focused on adding value through:

• Implementing the global financial strategy set at tender stage (with the support of a Senior FPM.
• Challenging financial information throughout project process (consistent \xe2\x80\x9cEarly Warning\xe2\x80\x9d for financial impacts of projects operational performances and risk mitigation).
• Monitoring compliance with all governance and reporting rules & regulations in project.
• Corroborating the permanent compliance of International Financial Reporting Standards (IFRS).
• Understanding the forex and firming strategy considered at tender stage, and ensuring it is implemented at CPR0 and alert management in case of any deviation.
• Understanding the tax guidance provided at tender stage and ensuring it is implemented at CPR0 and alert the Tax & Customs Department in case of any deviations.
• Understanding the Project Organization (PxO) focused on Financial Flows.
• Understanding the contractual terms and conditions and advising about all financial matters in contract, focusing on guiding on competitiveness improvement.
• Supporting Claim Management (jointly with Project Manager & and Contract Manager), focus on finance topics, risks profile (support amendments wording).
• Managing and analyzing costs, revenue and profitability.
• Preparing timely forecasts for sales, costs, margin and cash.
• Transforming data analysis into real insights focusing on profit improvement.
• Permanently looking for liquidity flows and working capital optimization and promote cash culture in the project.
• Ensuring billing process (external or internal) is made on a timely manner.
• Ensuring, managing and monitoring foreign exchange exposures and Contract Price Adjustment (CPA) indexes evolution (help to define indexes to be used).
• Warning on any deviation that may affect the tax structure (Tax guidance) proposed at tender stage.
• Supporting the finance teams in the monthly closing process and reporting Project financials in a suitable manner.
• Supporting requests made of Performance Management Group.
• Challenge eligibility and relevance Capex & R&D analyzing impacts and optimizing how to implement and informing Operations Finance about the amounts considered at tender stage.
• Reconciling project data and General Ledger on regular basis.
• Ensuring project contractual bonds and guarantees are issued on due time and request release "as soon as possible", avoiding unnecessary expenses.

Measurement / Key Performance Indicators

(Evidence of good performance related to key tasks and responsibility mentioned above, use to measure success in the role)

• Achievement of financial targets of the project (i.e: project margins compliance, project cash flow in line with targets, kip\xe2\x80\x99s fulfillment, etc.)
• Compliance with ALSTOM rules & processes.
• Timely and accurate Project Review (CPR/RPR) & Monthly PR.
• Monthly reporting accurate and on time.

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Master\xe2\x80\x99s in Business school, engineering school or university equivalent

Desirable:

• MBA, Master\xe2\x80\x99s in finance

Experience

Mandatory:

• Graduated from university or with one year of experience
• Team working
• Excellent knowledge in MS Excel
• Excellent oral and written communication skills in English
• Fluent in other languages is a plus

Desirable:

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow\xe2\x80\x99s mobility. That\xe2\x80\x99s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Alstom