Job Description

JOB DESCRIPTION:

General Administration

• Maintaining coffee vending machines at BKC and MDC offices.
• Responsible for Audit Compliance
• Cost optimization
• Invoice Payments/Vendor Master
• Responsible for HD Set up box (TV Cable) for BKC office.
• Maintenance/AMC of Cafeteria equipment
• Coordinating with legal and responsible for making Service/Rent Agreements of BKC and MDC offices with service providers. Ex. Food and Beverages ,Employee Bus Services , Coffee Vending Machine ,HD Setup Box, etc.

Employee Bus Transport

• Responsible for providing bus transport for BKC and MDC based employees as per requirement.

• Maintaining the 20 nos. of buses as per Abbott EHS guidelines.
• Providing defensive driving training to all drivers of the bus transport by professional training agency.
• Supporting business by providing buses for business events/off side meetings/communication meets.
• Day to Day inspection/observation/Analysis on uses of buses and changes in routes as per employees requirements.

Cafeteria CMS

• Maintaining CMS system for BKC & MDC.
• Responsible for monthly MIS updating and reporting to HR
• Maintaining AMC for ID cube consoles for BKC and MDC office.
• Tracking daily meal consumption details for BKC and MDC
• Add/Remove activity needs to be carried out daily basis for BKC and MDC employees

Feedback on CAS (Core Admin Services)

• Online BKC & MDC based employees feedback on Core Admin Services.
• Feedback data analysis for CAS services to understand the employees requirements.
• Action plan for providing better service based on received feedback from employees.

EPD Zonal Sales Offices (18 nos.)

• Responsible for providing Facility Services (Housekeeping /Security/Pantry ) to 18 nos. of Zonal sales offices.
• Maintaining Abbott EHS guidelines in all zonal sales offices and providing reports to the EHS team.
• Responsible for day-to-day operations of all zonal offices to provide support to field employees.
• Providing firefighting/emergency evacuation training for zonal sales office employees/ contingent employees.
• Supporting Business and EHS for conducting events/health programs/Blood donation camps in zonal sales offices.
• Responsible for coordinating with legal and making lease agreements.

Office Projects/Guest House

• Responsible for new Abbott offices project /refurbishment of office projects as per business requirements.

Guest house set up and agreements/Termination

The base pay for this position is N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Administrative Support

DIVISION: IFO International Finance

LOCATION: India
Mumbai : BKC Building

ADDITIONAL LOCATIONS:

WORK SHIFT: Standard

TRAVEL: Yes, 20 % of the Time

MEDICAL SURVEILLANCE: Not Applicable

SIGNIFICANT WORK ACTIVITIES: Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Abbott