Job Description

Position Description

Business Division:

Corporate

Department:

Finance & Accounts

Location:

Gurgaon

Position Title:

Invoice Processing Executive

Level:

E4

Reporting to (Title):

Invoice Processing & Vendor Reconcilliation Lead/Travel Expense Processing Lead

Position Purpose

The role is responsible for handling day-to-day transactions for assigned accounting operations viz. Accounts receivable, Accounts payable, Reimbursement processing with utmost accuracy and complying with all processing guidelines. The role holder also supports the process supervisor in other related activities like MIS & Reporting, resolving and responding to customer complaints.

Strategic Responsibilities

.

Operational Responsibilities

Transaction Processing - AR / AP / Travel Reimbursements

• Process invoices (sales / purchase / travel); travel reimbursements including entries, process claims/remittances, reconciliations, tax deductions in compliance with company policies, procedures & cross verify the approvals in line with defined DOA.
• Verify vendor/ customer/ employee accounts by reconciling monthly statements and related transactions.
• Maintain files and records for audit and ensure availability of documentation as and when required.
• Timely review and settlement of vendor advances/ open GRIR clearing account.
• Co-ordinate and support in monthly financial closing activity.

MIS / Reporting

• Support Process supervisor with creating adhoc / monthly MIS reports as required.

Audits

• Support and facilitate smooth conduct of Internal & Statutory Audits.Customer Complaints Management
• Attend to and resolve customer complaints.

Financial Responsibilities

.

People Responsibilities

• Attend trainings on training needs identified or imparted by HR.
• Share learnings with members of the team for cross functional development.

Education Qualification

B. Com / M. Com

Work Experience

3 - 5 years of overall work experience with 1-2 years as independent operation

Industry to be Hired from

Agro. Chemical / FMCG / BPO

Functional Competencies

• Working Knowledge of Financial Accounting
• Sound working knowledge of ERP - SAP system

Interaction Complexity and Team Work

Interaction With

Frequency

Purpose of Interaction

Internal

Shared Services Team, Finance & Accounts Team, Employees

As and when required

Processing claims, queries related to entries; Answering queries regarding payments

External

Customers, Vendor Partners, Internal & Statutory Auditors

As and when required

Handling queries and seeking necessary documents; Handling audit queries and furnishing required documents; Handling complaints