Job Description

General Manager Administration needed in an IB School in Gurgaon. (School Leadership Role) Should be a Post Graduate with similar work experience in International School. Roles and Responsibilities (but not limited to) - Assist the School Director in providing effective administrative cover for organizing various activities in the school. Keep close coordination with all SMT members, teaching and non-teaching staff to ensure effective functioning of the administrative areas. Act as a single window for addressing all administrative issues with no exception. This includes all non-academic areas of the School and Organization. Shall ensure that the expenditures are incurred strictly as per the budget approved by the Executive Committee. Shall ensure that all the bills for payment are checked, verified and counter signed by and then put up before the Managing Director for approval. To keep close liaison with all Govt. / non Govt. organizations. Local community liaison with nearby stakeholders. Assist the School Director in the recruitment process of non teaching Staff and keep data bank ready to ensure timely substitution. To provide all assistance to joining/ leaving staff with regard to travel/ baggage etc. as per the school guidelines. Approving and recommending such reimbursement claimed by staff members to the School Director. Co-ordinate with the concerned teacher in organizing School events effectively. Work with trip coordinator in identifying agencies through which school trips and excursions may be organized and presenting these details for the approval of the management and the School Director. Organize the Travel agents for planning the Teaching Staff/ Students travel plans. Finalize / renew the contracts of the agencies hired for providing the infrastructure support. Handle all aspects of stores management in direct consultation with the Managing Director and the School Director. To ensure procurement of quality material for stores at most competitive price by obtaining comparable quotations. To ensure proper accounting and distribution of stores. Purchase will be executed only after approval from the School Director/Managing Director. Ensure maintenance of gate passes and record of returnable / non-returnable goods. To ensure that 100% stock taking of stores is conducted twice a year i.e. on commencement of summer and winter vacation. Will monitor and ensure effective functioning of all aspects concerning the following areas - To oversee the Security, Engineering, Estate Management, Transportation and Housekeeping. To ensure highest standards of cleanliness, hygiene, sanitation in the campus with special stress on student\'s hostels, messes, tuck shop etc.To manage energy conservation judiciously. Occasional check of facility during non use for electricity/ air-condition/ water etc. Paper conservation - Ensure re-use of paper on both faces. Arrange to collect waste paper for recycling. Ensure proper segregation and disposal of school waste ensuring school\'s ethos of being environment friendly. Maintaining proper records of all sorts of insurance required to maintain the school. Ensuring timely renewal/termination of policies. To plan/ execute day-to-day maintenance (preventive as well as breakdown maintenance. Catering - Since the balanced food for development of children in the school is extremely important, shall ensure preparation of weekly menu in consultation with Food Committee and School Director. The food and ambience must be hygienic. To check that the food is cooked well, neatly displayed and served properly. Daily confirmation of meals consumed. To ensure that reasonable quantities of food are available at all times including the last ones. To maintain proper discipline among administrative staff, ensure their punctuality, attendance and equitable distribution of work. To define charter of duties of different categories (non-academic) and ensure their compliance. To look after the welfare of all administrative, academic and domestic staff. To ensure that the administrative staff personnel are properly turned out for work and are maintaining good manners. To ensure that every staff member has specific duties and responsibilities enough to justify the particular position. The Doctor and Nursing Sisters will be responsible to the Administrator for adequate medical care to the students and entitled staff members. To ensure adequate availability of medicines and other resources all times. Ensure hospital and isolation ward premises neat and tidy all times. To ensure the school ambulance in a state of readiness all times for any unforeseen emergency. To check and approve bills of medical aid outsourced. The Administrator should have basic knowledge of labour laws, Haryana shops and establishment act, Haryana education code and other statutory provisions applicable to the school and organization. To maintain a close liaison with the school attorney to pursue legal cases of the school. Contracts for Vendors - Timely planning and execution of finalization/renewal of contracts after approval from the Managing Director with various agencies such as housekeeping, catering, security, horticulture etc. Regular monitoring of the work output of contractors to ensure efficient infrastructural support. Monthly payments to contractors should he proficiency based. To organize the travel agents for executing the teaching staff/ students\' travel plan. Housekeeping - highest standards of cleanliness and upkeep is to be ensured in all areas. Keeping account of all consumable and non consumable items procured and ensure periodic physical check. Keeping inventory of the immovable assets and carry out periodical physical check. Documentation - The complete documentation except for the personal files of the teaching and non-teaching staff would be held under your arrangement. Administrative Assistants would assist you in this. The reception counter would work under your guidance and control. Pest Control - to ensure that the entire complex is hygienic and insect free.Monitor and ensure efficient functioning of horticulture and landscaping, stationery shop, grooming centre/saloon, laundry shop, diesel pump, reception counter, uniform shop for ensuring timely distribution of uniforms to all concerned and pest control. Local candidates need to apply. Only Shortlisted Candidates will be contacted. Background verification will be carried out for selected candidate.

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