Job Description

:

Title: Executive - Procurement
Function: BSS Procurement
Work Location: Bengaluru

Job Responsibilities:
- Import and Export Operations Management

Import/Export in HCCB

• HCCB Imports around 500 Containers from various international locations.
• HCCB imports Pulp, Juices, Fridges, Bottling lines, Equipment and Spares, etc.
• HCCB exports some finished goods occasionally, along with a few other items.
• HCCB sources Pulp and Juices from North/South America under Frozen condition, Fridges from Sri Lanka, Bottling lines from Europe and Spares from South East Asia/Europe etc.
• HCCB imports finished Goods from Bhutan and Bangladesh
• The Inco terms for most of the imports are CIF Port or CIF HCCB Plant.
• The duty for all import material paid by HCCB directly to Customs. The BL made by HCCB appointed CHA. Inland transportation is managed by HCCB or CHA on case to case basis.

Legal / Custom Requirement

• HCCB employs CHA\'s who have gone thru a very stringent Due Diligence process and approved by Legal.
• HCCB representative checks the Import documents and BL pre-submission form.
• The duty amount needs to check for correctness. If the value is high, a confirmation for HCCB tax personnel is required.
• The invoice value, duty amount, address of dispatch, GST code, etc. all checks are done by HCCB representative.
• HCCB representative confirms to CHA and HCCB finance on confirmation of Duty amount to be paid to customs.
• HCCB finance transfers the duty amount to customs and shares the receipt with CHA.
• CHA then clears the consignment and coordinates with transporters for timely delivery and return of the containers to shipping line.

CIF to FOB/CFR - Origin port

• We are changing the INCO terms from CIF PORT/ HCCB Unit to FOB or CFR- Origin port.
• HCCB appointed Forwarder will pick-up container from port and get it stuffed at supplier manufacturing unit and take it back to port (FOB) or take possession of Stuffed container at port (CFR origin port)
• HCCB appointed CHA/forwarder will clear the containers at origin port, Load then on designated shipping lines for destination port
• HCCB appointed CHA/forwarder will intimate arrival ETA of Ship to destination
• He will assess the Duty and prepare pre-submission BILL of Lading and share with HCCB representative. After check all the details HCCB representative will approve the BIL filing.
• Once BIL is accepted, Duty payment is requested by CHA to HCCB representative
• HCCB representative inform Import /Export Finance team at BSS for the payment
• BSS finance pays the duty and send scan of the duty receipt to CHA
• CHA along with duty payment receipt makes port documents for removal of container from port
• CHA informs HCCB transporter or own transporter to place vehicle for movement from port and return of empty container to port or ICD.
• The container return documents and coordination with line for container return, completed by CHA. Container returns to port.
• We will have better control on consignments, better pricing. We can engage global freight forwarder who can bring scale and economy to optimize cost and service
• The above process will reduce the custom penalty and demurrage.

BSS Resource for Import and Export activity: Role and Responsibility

• Import/ Export Resource on full time company role working in BSS
• The resource should have minimum 4-5 years of experience in handling Import /export paperwork and must be conversant with shipping operations.
• All Export/Import material including courier/cargo and Full containers will be routed thru him from Order stage. He will keep track of all shipments for export or import against that are actually sent/received. Keep tab on annual spend of import/export, cargo/courier/container.
• All CHA/Forwarders and International couriers will interact with him for documentation or queries.
• Coordinate with HCCB units/corporate etc. for addresses, contact numbers and other details required for the Import export smooth process.
• Coordination with CHA/Forwarders and overseas supplier for moving empty containers from origin port and move them to factory for stuffing.
• Coordinate for timely and proper stuffing at Origin and solve issues of quality, paperwork, supplier issues etc. Ensure smooth and timely pickup and zero demurrage.
• Coordinate with CHA on clearing and timely loading on ship. Solve any issues in the process.
• Ensure ETA of goods is adhered. Coordinate with Line or CHA for timely delivery.
• Coordination and processing of all the documents for consignments, which have arrived for import or export. Coordinate documentation for clearance at port with CHA, both for import and export. The documents will be checked for proper addresses, GST no, Rates, Duty amount, Duty category etc.. He will check all documents and processes and approves for processing to CHA.
• Coordinate for BIL, Duty payment and all other activities, which will avoid delay and demurrage of Import/export shipments. Coordinate DPD consignments and DPD process.
• Coordinate with Import /Export Finance team at BSS for the payments in time.
• Coordinate with CHA for duty payment receipt, Port documents for removal of container from port in time and return in time.
• Coordinate with CHA and HCCB transporter or CHA transporter to place vehicle for movement from port and return of empty container to port or ICD. Ensure no delay and demurrage occurs in this process.
• Coordinate with Shipping line, CHA and transporter to process the container return documents, movement of container back to port in time, Documents received from CHA/LINE in time, receive container return documents from line/CHA. IF there is container damage then coordinate for damage payments, Accidents, Container loss etc.
• OVERALL manage the IMPORT EXPORT operations from Supplier Factory to HCCB Plants
• Manage PR to PO

Supervises: NA
Direct Reports: NA
Grade (Internal Reference):
Geographical Scope: PAN India
Reports To:

Key Customers: Transporter/Supply vendor/FSS/Store
Internal Customers: BSS and Plant team
External Customers:

Job Requirements:
Qualifications: : Graduation with experience in relevant area.
Experience: : 3-5 years similar role in imports/exports
IT skills : Hands on experience and good knowledge on MS office tools such excel, Power point etc..
Travel: : as & when needed .

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