Description: Purpose of Role: Basic Knowledge of Exim Policy, INCOTERMS, Payment Terms, UCP Rules, Managing CHA and Freight Forwarders
Pre-Shipment
Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
Creating Commercial Invoices as per clubbing information
Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
Getting BL draft from CHAs/FFs and get it approved before vessel sailing
Follow-up for Final BL from CHAs/FFs
Post Shipment
Download Export sales report on daily basis and taking prints of Pre-shipment Invoices
Creating Commercial Invoices as per clubbing information
Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel
Getting BL draft from CHAs/FFs and get it approved before vessel sailing
Follow-up for Final BL from CHAs/FFs
Preparing Export shipping documents exactly as per Customers PO/Sales Order/Letter of Credit without any errors. All documents must be provided in one go as per the country regulation / customer requirement.
Submitting copy documents and original documents as per agreed timelines
Submitting lodgement documents to bank within 10 days of shipment date
Updating all export related information like, DHL No. Date, Copy docs date, delay reasons etc., in SAP without any delays
Original Export Shipping Document must be delivered to the customers/customer's bank at least 4 days before the vessel arrival at destination. Ensure proper coordination with Banks, Courier companies, A/C Dept., etc.,
Ability to make 100 documents in a month, Advance/Open Terms/LC/Consignment Sales.
Online applications of PTA/FTA certificates of Origin, REX Registrations and amendments
Making Manual export documents wherever/whenever required
Legalisation of export documents with Foreign consulates and Chamber attestation with Chamber of Commerce
Posting of documents and making Cost and Benefit provision with 100% accuracy
Coordinating with Subs Cos., to follow-up 2nd leg documents
Understanding Incoterms, Payment Terms, LC Documentation and making documents as per country specific regulations, like Import Licence details, SGS, IDF, Form M etc., specially for Africa Region
Ability to take max load during month end / Q end / year end closing task
Qualification:
B.com/Diploma in EXIM,
5+years of work experience in Export Documentation Knowledge Skills and Attitude Team player, Cross functional, Relationship building, Conflict resolution, Decision making.
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