Job Description

Job Title: Executive Assistant to the Executive Director Location: Electronic City Phase 1, Bangalore. Department: Executive Office Reports To: Executive Director Job Summary: The Executive Assistant provides high-level administrative support to the Executive Director, ensuring smooth and efficient operations within the executive office. This role requires a proactive and detail-oriented individual capable of managing a wide range of administrative tasks and confidential information. Key Responsibilities: 1. Calendar Management: - Coordinate and manage the Executive Director\'s calendar, scheduling meetings, appointments, and events. - Anticipate and prepare for schedule changes, ensuring optimal time management. 2. Communication: - Act as a primary point of contact between the Executive Director and internal/external stakeholders. - Handle phone calls, emails, and correspondence on behalf of the Executive Director with professionalism and discretion. 3. Travel Coordination: - Arrange complex travel itineraries, accommodations, and logistics for the Executive Director. - Prepare travel expense reports and ensure timely submission. 4. Meeting Preparation: - Prepare and distribute agendas, documents, and presentations for meetings attended by the Executive Director. - Take minutes during meetings and follow up on action items as necessary. 5. Document Management: - Organize and maintain confidential files, records, and documents for the executive office. - Assist in drafting, editing, and proofreading correspondence and reports. 6. Event Coordination: - Coordinate and support the planning of events, conferences, and board meetings. - Manage logistical details, including venue booking, catering, and materials preparation. 7. Relationship Management: - Build and maintain positive relationships with key stakeholders, both internal and external. - Liaise with other departments and executive assistants to facilitate smooth cross-functional communication. 8. Task Prioritization: - Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and objectives are achieved. - Proactively identify potential issues and provide solutions. 9. Confidentiality: - Handle sensitive and confidential information with the utmost discretion and professionalism. Qualifications: - Bachelor\'s degree in business administration or a related field. - Fresher/Proven experience as an executive assistant or in a similar role supporting high-level executives. - Exceptional organizational and time-management skills. - Strong written and verbal communication skills. - Proficiency in office software (e.g., Microsoft Office Suite). - Ability to work independently and collaboratively in a fast-paced environment. - Discretion and confidentiality in handling sensitive information. Job Types: Full-time, Permanent, Fresher Salary: \xe2\x82\xb918,000.00 - \xe2\x82\xb925,000.00 per month Schedule:

• Day shift

Ability to commute/relocate:

• Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are u fine with Electronic city phase 1 Bangalore ,timing 9 to 6 , 6 days work ?
• Are u proficient in MS Excel and Drafting mails and scheduling the calendars in Google meet and Zoom?

Experience:

• total work: 1 year (Preferred)

Speak with the employer
+91 6282547759