Job Description

Executive Assistant to Directors Job code: HRD00005 Location: Gurugram, India
? Minimum exp: 2-3 years (full-time) Primary and Must have skills:

• Minimum of 2-3 years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and softwares
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Excellent written and spoken communication in English
• Good knowledge and hands-on experience in Travel management
• Attention to detail, precision in numbers and hands-on experience in handling large data on Excel sheets, powerpoint presentations and reports
• Strong abilities in due-diligence, good documentation practices
• Uncompromising in Integrity and Confidentiality

Personality skills:

• Non Distracted & Focussed
• Analytical, Problem-solving and Calculative aptitude
• Humility to Learn, share & keep improving
• Professional, Organized & a Team Player
• Understands importance of excellent and proactive communication in all formats

Executive Assistant to Directors at iDream Education

About iDream Education

Our Roots and Vision iDream Education is an ed-tech startup with a vision to facilitate universal access to learning and growth. Our solutions are designed to break the learning barriers of languages, boards, location or socio-economic status, and empower every student to Learn Unlimited. Our Solutions & Assets We develop digital learning solutions for Classes 1st to 12th in English medium, Hindi medium and local languages including an all inclusive, multi OS learning app, learning tablets and Smart Classrooms. At the core, is our customizable & personalized tech platform iPrep, which integrates digital content of all types including animated videos, lessons, digital books, question banks and activities on all major subjects & skills with a centralized content and reporting engine on the backend for analytics and learning growth. We have self owned animated video content for Classes 1st to 12th in all subjects, rich question banks, PAL (Personalized Adaptive Learning) and best in class test prep courses for competitive exam preparation. Our Key Differentiators

• iPrep works both offline and online, and therefore serve all learning needs of students without any dependence on internet
• It enables seamless learning on all devices - Mobile, Tablets, Smart TVs and Interactive Touch Panels in Classrooms
• iPrep is multilingual, and offers digital content in English medium, Hindi medium, and plans for other major Indian languages for pan country reach.
• With a teacher connect app, it integrates in-school guided learning with at-home self learning.
• iPrep also offers rich and comprehensive test preparation courses for all major competitive exams

iDream Education was awarded as top ten Startups in Education by National Startup Awards 2020 and awarded by Google India in 2017, by Yes Bank Foundation in 2018 and by Nasscom MBillionth Awards in 2020. Our Roadmap We are working to build iPrep as the most trusted, comprehensive and all inclusive Super App for K-12
Our Core Values and Work Principles At iDream Education, we are a purpose driven startup and are building a team aligned to our vision, culture and values. Our core work values & principles are:

• Oneness - We believe in the fundamental oneness of all existence, and all our work, solutions, designs, content and business approach is based on this underlying principle of Oneness.
• Equal Opportunities - We stand for equal growth opportunities for everyone in the company and in our user/partner/customer ecosystem.
• Always Learning - Our culture is to always keep learning and improving with humility and self confidence.
• Exponential Growth & Evolution - We aspire the company, our team members and our users to grow exponentially in all dimensions and keep evolving everyday.
• Collective Responsibility - Our culture aspires to empower every team member to take ownership and responsibility of the collective vision and its manifestation.

Skills, Experience & Personality Fitment for this Profile

• Minimum of 2-3 years of experience as an Executive Assistant reporting directly to senior management
• Must have the educational background and hands-on experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with any software, application or tool to be used for documentation, work management and role operations
• Good knowledge and hands-on experience in Travel management, scheduling, booking, coordinating and planning
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Interpersonal skills and ability to communicate professionally.
• Experience in working with a diverse team and maintain swift communication across functional teams
• Excellent written and spoken communication in English
• Effective coordination and communication skills, strong abilities in research, due-diligence and good documentation practices
• Personality Traits we respect - An undistracted mind, an aspiration for holistic growth, humility and self confidence to learn and do anything with uncompromising attitude towards integrity and confidentiality

Role and Responsibilities of this Profile

• Understand the schedules of both directors and outline, document, automate and execute all tasks to bring efficiency and precision in the daily schedules of the Directors
• Document and Record all meetings and meeting notes, and instant communication to related team members and external stakeholders
• Coordinate executive communications, including taking calls, responding to emails and handling queries related to Director's interactions with external stakeholders.
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Planning, reminders, auto scheduling of bill payments, transactions, meetings, managing all documents and other actions involving the work and life of the Directors
• Arrange and coordinate meetings, events, engagements that take place inside the office and/or outside of the workplace which involves presence of the Directors
• Maintain an organized filing system of paper and electronic documents with precision and attention to detail
• Uphold a strict level of confidentiality and utmost importance to timelines and criticality of any task in hand
• Develop and sustain a level of professionalism among iDream team members and clientele
• Manage all interactions and communication with team members and external stakeholders/partners/customers/officials as required for work by directors, schedule meetings, communicate and update the parties proactively about meetings and work, and coordinate with other team members effectively in this regard as needed.

Some Important Aspects of this Profile you should know This role would involve a lot of self-driven sharp and focussed work with end-to-end ownership of the key responsibility areas assigned and mentioned as above. We are in a fast growth phase and therefore the need of the hour is a hands-on and fast paced approach to work with best of skills/communication and discipline. This role requires very responsible and efficient communication in all formats, verbal, written, messaging, email and documentation. This role suits you best if you wish to do deep and focussed work in a product company and empower the directors as the leadership team with the best of executive support and assistance. We aspire to onboard an Executive Assistant to Directors, who wishes to spend at least 2 to 3 years and hopefully long term in learning and growing with us at iDream Education. Job Location: Full-time, Onsite (Please note, this is not a remote working or Work from home opportunity) Job Location: Sector - 32, Gurugram, India Remuneration: The CTC will be a combination of fixed monthly salary plus variable salary. Proposed CTC would be depending on the experience and fitment. All the best!

Team iDream Education