Job Description

SUMMARY

We are hiring a Contract Specialist to join our finance team. This role will be pivotal in ensuring effective contract management, seamless coordination between our entities in India and the US, and accurate reporting to support the finance and grants management activities.

ABOUT US

Wadhwani AI is a nonprofit institute building and deploying applied AI solutions to solve critical issues in public health, agriculture, education, and urban development in underserved communities in the global south. We collaborate with governments, social sector organizations, academic and research institutions, and domain experts to identify real-world problems and develop practical AI solutions to tackle these issues to make a substantial positive impact.

We have over 30+ AI projects supported by leading philanthropies such as Bill & Melinda Gates Foundation, USAID and Google.org. With a team of over 200 professionals, our expertise encompasses AI/ML research and innovation, software engineering, domain knowledge, design and user research.

In the Press:

Cultures page of Wadhwani AI -

LOCATION: Delhi

ROLES AND RESPONSIBILITIES

Contracts Management:

Establish and maintain tracking system for donor proposals submitted and donor contracts signed. Create contract extracts that can be used by the organization as a guideline for operations.

Review, negotiate, and manage financial aspects of contracts to ensure compliance with company policies and financial regulations.

Understand and work with an approach to automate information, learn automated audits.

Ensure all key stakeholders of project understand and adhere to relevant project contractual commitments (e.g. procurement guidelines/regulations, key targets, reporting requirements, evaluations/audits)

Collaborate with legal and operational teams to ensure contractual obligations are accurately reflected in financial records.

Develop and maintain a contracts tracking system for effective management and timely renewals.

Management of Donor Reporting Process

Build in organization-wide coherence and quality through result-based reporting.

Strengthen organizational capacity and learning through tools and resources created to facilitate highly competent reporting

Write, revise, copy edit and format results-based donor reports

Engage with teams to meet specific donor reporting needs and strengthen reporting processes

Financial Reporting:

Ensure timely and accurate submission of financial reports to regulatory authorities and internal stakeholders.

In consultation with Finance review proposal budgets to ensure project budgets adequately cover required costs (e.g. ensure budget template used is up-to-date)

REQUIREMENTS

Master\'s Degree or equivalent in Business Administration, Public Administration, or related field

International NGO experience (minimum 5 years field experience or equivalent)

Minimum 3 years donor contract management experience

High level of competence in donor contract management and compliance issues.

Understanding of risk management

Project financial management experience (projects budgets and financial reports)

Proficient in using accounting software and MIS tools; familiarity with ERP systems is a plus.

FUNCTIONAL COMPETENCIES

Expresses ideas in writing in a clear, concise and organized manner for a variety of audiences - Presents prepared information in a clear and organized manner

Works toward creative solutions by analyzing problems carefully and logically - Seeks and welcomes new information and ways of performing duties - Develops new ideas or options and assess their practicality - Questions current approaches and explore new, more viable ways to accomplish objectives

Focuses on impact and result for the client and responds positively to feedback - Consistently approaches work with energy and a positive, constructive attitude - Is able to set priorities, produces quality outputs, meets deadlines and manages time efficiently. - Demonstrates openness to change and ability to manage complexities

Wadhwani AI