Job Description

Job Requisition ID #

23WD71342

Position Overview

Autodesk is seeking an enthusiastic and customer-focused administrator for the Card and Expense Program within the PPO (Purchasing, Program and Operations) department. This dynamic role will manage aspects of the Global Purchasing Card program, expense audit review and support additional departmental needs as required, time allowing.

The Purchasing Card Administrator is a main contact for Autodesk\xe2\x80\x99s purchasing card program and all card-related day to day operations and strategic initiatives. The administrator will be responsible for programs such as Multi-Vendor, Meetings and Events, Buyer/Supplier card and Payment Plus for multiple countries and banks and may also get involved in some corporate card activities. The Purchasing Card Administrator role also includes assisting with Concur Expense, expense report audit, Autodesk\xe2\x80\x99s Expense Reimbursement Policy and any training related to expenses and procurement cards.

This position reports to the Manager of Card Programs.

Responsibilities

Review existing processes and suggest efficiencies or enhancements while ensuring program remains compliant with company policies and provides consistent customer service. This may include assessing Artificial Intelligence (AI) and Robotic Process Automation (RPA) solutions in the expense management arena, or other technologies as appropriate

Owner of the T&E audit processes, ensuring that Concur and Oversight audits are conducted and that the documented processes are being followed

Liaises with Internal Audit when appropriate

Administration and maintenance of purchasing card program

Opening individual purchasing card accounts

Terminating accounts

Fraud alerts/referral management

Provides alerts to delinquent card holders and acts as a point of contact to escalate as necessary

Responding to purchasing card inquiries on Lumi ServiceNow

Reporting for delinquent accounts

Calls with US Bank and Citi Bank to discuss issues

Owner of the Purchasing card training course for card applicants, and a key contributor to review and update company policies

Provide support to Concur Expense tool, assisting employees with expense reports

Reconciles bank statement submissions to AP on a weekly or monthly basis

Perform AP monthly reconciliation and prepare manual journal entries in Blackline

End of quarter support to Finance and other stakeholders to ensure financial transactions are complete

Strong communication and customer service skills when working with cardholders and their managers

Ability to build and maintain relationships with internal customers as well as vendors

Assist and own special projects

Ability to shine under pressure while dealing with changing priorities and timeline

Minimum Qualifications

Highly developed business, customer service, and communications skills

Proven ability to take ownership of projects and responsibilities

Great attention to detail

Ability to multitask and able to work independently as well as in a team

Knowledge of card administration and maintenance using banking systems. Knowledge of US Bank Access online and Citi Manager a plus

Knowledge of SAP Concur Expense and other Concur technical skills necessary to give continued support to internal clients (knowledge of Cognos is desired)

Knowledge of SAP HANA, Blackline as well as AI or RPA technologies

Experience administering all aspects of T&E or procurement card programs

Preferably at least 1 year of Accounts Payable handling experience

Intermediate or advanced knowledge of Microsoft tools, such as Excel, Word and PowerPoint

Experience with common business intelligence tools (e.g., PowerBI), as well as leveraging the data within those tools to provide information-rich reports

Preferred Qualifications

2+ years experience in accounting or finance-related role

Preferably at least 1 year of Accounts Payable handling experience

Excellent English language and interpersonal skills

BA/BS or equivalent experience

Learn More

About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software \xe2\x80\x93 from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk \xe2\x80\x93 our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you\xe2\x80\x99re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk\xe2\x80\x99s competitive compensation package. Offers are based on the candidate\xe2\x80\x99s experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.

Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here:

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