Job Description

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Position Title, Responsibility Level

Senior Manager - Legal & Secretarial

Function

Legal

Reports to

Head of India Legal

Permanent/ Temporary

Permanent

Span of Control

Location

Noida, India

Basic Function

To assist the Legal & Secretarial Function. Should be capable of handling multiple legal assignments and ensure minimization of legal risks to the organization. Meeting deadlines with minimum turnaround time in handling legal matters.

Essential Functions

Legal:

Support and collaborate with EXL Legal team in:

• Contract Reviews:

• Primary reviewer/negotiator for commercial agreements including client Master Services Agreements, SOWs/Work Orders, Vendor Contracts, Facility Leases, Software License Agreements, Service level agreements, NDAs and RFPs.

• Ensure legal risks are addressed while balancing business needs and objectives.

• Ensure contracts are negotiated within EXL contracting standards, while facilitating deal-to-deal specific exceptions and customizations and pro-actively working with Business team members to creatively solve issues.

• Indian law issues: Legal research and responding to legal queries facing the Indian entities, covering all local laws and regulations. Supporting the corporate secretarial team from time to time.

• Specific Projects: Assist with Special Projects as the need arises to support the businesses strategic growth while keeping within the acceptable risk profile. Ability to take ownership of projects and "run with them" to completion.

• Talent Management: Conducting training and awareness sessions on upcoming legal and compliance areas. Ensure team engagement; provide team development, orientation and mentoring. Continue to build and improve processes to minimize team conflicts.

Corporate Secretarial:

Responsible for the following tasks:

• Coordinate and schedule board meetings, committees and annual general meetings (AGMs), prepare agendas and papers for these meetings, draft resolutions, taking minutes of these meetings and follow up on action points including communicating decisions to relevant company stakeholders post Board and Committee meeting decisions

• Maintain and update corporate records, statutory books and registers, including registers of members, directors etc., prepare and lodge required forms and returns with the Registrar of Companies as per statutory timelines, coordinating with consultants for compliance and other regulatory filings from time to time.

• Liaise with external regulators and advisors, interface with internal and statutory auditors and other key external stakeholders in connection to the compliance of Companies Act, 2013

• Monitor changes in relevant legislations in the corporate regulatory environment like Companies Act and Rules made therein, FEMA / SEBI Regulations and other applicable laws and take appropriate action

• Work closely with other teams e.g. Finance, treasury, Human resource, Procurement for corporate secretarial matters

• Support functioning of non-profit foundation managed by Company, CSR policy implementation with Board approvals etc.

• Corporate secretarial compliance in mergers and acquisitions, streamlining the post-merger consolidation of legal entities on banking, regulatory fronts.

Primary Internal Interactions

Interaction on a day-to-day basis with the Business teams and Support functions like Finance, HR, Commercial & Technology on legal and policy matters.

Primary External Interactions

Interaction with external counsels, government/regulatory bodies both local and international.

Organizational Relationships

Reports To : Supervises :

Skills

Technical Skills

Excellent skills with Microsoft Word, Excel and Power Point.

Process Specific Skills

Must have excellent drafting skills, covering drafting of contractual documentation as well as pre-litigation and litigation documents/ pleadings;

Soft skills (Desired)

Should be sincere, very hardworking and a team player. Must be ready to take extra responsibility and lead from the front.

Soft Skills (Minimum)

Should have excellent communication and co-ordination attributes and must be willing to work in a dedicated and diligent manner. Able to work independently and meet deadlines with minimal daily supervision.

Education Requirements

Graduate/Post Graduate in Law (LL.B.) with good academic background.

Qualification/ membership of the Institute of Company Secretaries of India (ACS).

Work Experience Requirements

7-8 years of experience; in-house experience with a reputed corporation preferred.

Annexures:

Acknowledgement (acknowledge that the information contained in this document is factual and complete)



Candidate Supervisor/Manager Date