JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you?ve got deep experience in commercial real estate, skilled trades, and technology, or you?re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Soft Services Manager
Work Dynamics

What this job involves: What this job involves:
To provide comprehensive facility and contract management for the client, with a focus on continuous improvement.
To achieve financial and other targets established by the Facilities Manager.
Achievement of the Key Performance Indicators and Service Level Agreement targets

Property Operations
Managing all outsourced service contracts and Jones Lang LaSalle personnel, including inspections and quality management of service delivery ? this includes all cleaning functions/ Security/ Administration/ Reception/ Helpdesk/ Pantry and Mailroom services.
Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.
Ensuring an adequate supply of materials and services for the proper operation of the buildings and entering into supply and service contracts as approved by the client
Routinely Inspect all contracted services to ensure performance measures are being maintained
Ensure Helpdesk service requests are attended to in time.
Effectively manage the mailroom services to ensure an on-time deliverable system
Achieve client satisfaction to Client expectations.

Staff Management
Manage and assist with the personal development of all direct reports.
Develop and manage succession plans and appraisals for all direct reports.
Actively seek to train subordinates in all aspects of the non-technical services.
Actively multi-skill all Jones Lang LaSalle staff to increase flexibility and job satisfaction.

Reporting
Daily/Weekly reports.
Contribute to the Monthly Management Report to client and other reports as required.

Vendor Management
Manage service contracts, including inspections and quality management of service delivery.
Prepare tender documentation and evaluation of tenders; prepare contracts.
Management of contract resources to achieve Service Level Agreements to Key Performance Indicators at optimum cost for the Client.

Others
Participate in Emergency Evacuation procedures including crisis management and business continuity.
Manage all Health and Safety issues and actively participate in Health and Safety reviews
Tertiary qualifications in property, building or facilities management are required.
Contract Administration experience required.
Excellent people skills and ability to interact with a wide range of client staff and demands.
Demonstrated experience with tendering and service improvement initiatives required.
Knowledge of Occupational Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems.
Demonstrated experience with continuous improvement initiatives highly desirable.
Demonstrated experience with client reporting and preparation of reports required.
Achievement of Contracted Service Levels and Performance Indicators.
Achievement of contracted Customer Satisfaction expectations.
Management of resource to ensure no disruption to client business.
Achievement of savings initiatives as agreed with Client.
Delivery of Agreed Initiatives as per Client/Jones Lang LaSalle Initiatives Road Map.
Achievement of performance goals as agreed with manager

Acts as leadership role model for Jones Lang LaSalle by behaving consistently with cultural requirements. Set stretch targets for self to achieve maximum team performance.

Sound like you? To apply you need to have:
Core facilities management skills
If you?re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.
Outstanding team prowess
Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that?s great?the ability to bring about positive changes and follow through with them will come in handy for this role.

What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!

If this job description resonates with you, we encourage you to apply even if you don?t meet all of the requirements below. We?re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL ?

We?re JLL?a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That?s why we?re committed to our purpose to shape the future of real estate for a better world. We?re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we?re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we?re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.