Job Description

We are looking for Analyst - SMDS Vendor Mast for our Chennai branch.The candidate is expected to have 100% focus on Vendor Master related activities and able to achieve daily target of volume related to Vendor Master Creation/Amendment/Deletions.

Maersk Group has five core businesses which include Maersk Line, APM
Terminals, Maersk Oil and Maersk Drilling and Services and Other Shipping. Through these companies and several others, the Group employs roughly 89,000 people and generated 47billion US dollars in revenue in 2013.
Key Responsibilities:
Ownership of Vendor Master

• Review, verify, and act on vendor authorization requests by either creating new records or maintaining existing records.
• Support vendor requests internal and external.
• Ensure to achieve the volumes on daily basis as per Turn-Around-Time & achieve error-free process.
• Understand and follow company policies and controls on a consistent basis
• Maintain banking information for vendors, requiring high level of accuracy and strict confidentiality
• Respond to audit requests for documentation
• Capable of handling various queries via emails / telephone calls related to Vendor Master & provide right information/solution/guidance to stakeholder.
• Interact professionally with suppliers, the team, management and other departments
• Multitask in high volume environment with competing deadlines
• Ensure to update the SOP document as & when required & it should be approved by Manager & GRC member.
• Act in an ethical, honest, and professional manner at all times.
• Any other job responsibilities as required at the company’s discretion.
• Participate and provide inputs in setting up robust solutions.
• Active participation and collaboration with interdependent teams on Vendor Master related items.
• Eye for automated solutions for the future of Vendor Master System.

Monthly book close

• Ensure all month end activities completed within timelines
• Ensure weekly review of Vendor Master Activity Report & perform the audit with random sampling & report to Line Manager with observations (if any deviations)
• Ensure complete all the Risk related monthly activities and submit in Archer.
• Monthly SMDS Vendor master dashboard should be prepared & circulate to specific stakeholders after review/approval from Manager.
• Own and drive Vendor Master transparency, audit and analysis
• Own and be accountable for accurate Vendor Master
• Coordinate with internal as well as external stakeholders to ensure local, global and legal requirements are met
• Participate in and support improvement projects.

Reporting

• Own and report numbers pertaining to Vendor Master
• Provide clear visibility
• Ensure and own KPI Reporting.
• Any other reasonable adhoc requests as may be made from time to time by the Onshore Business / GSC teams.

Key skills for the role:
a) Behavioural

• Must be extremely detailed oriented with excellent analytical and organizational skills.
• Able to thrive in a high paced environment and manage multiple priorities simultaneously.
• Analytically minded with strong problem-solving skills
• Result oriented and able to work under pressure
• Manage and act in complex situations
• Proactive and perseverance to be able to finish the job within timelines

b) Technical

• Bachelor’s degree in related curriculum required (Accounts / Finance)
• Minimum 4 years of prior experience in Vendor Master & having accounting
• /accounts payable will be added value.
• Ready to work in shifts (Ex. Continues Night shift).
• Microsoft office (excel is a must).
• SAP experience will be added advantage.
• Fluent in English (both written and spoken)

C) Partnerships

• Partner with Procurement / Accounts Payable & various Finance & Business Functions,as part of standard operating system
• Aware of Vendor Master process interdependence and key focal in Vendor Master.
• Active participation and collaboration with interdependent teams on Vendor Master related items.

Position Specifications:

• Individual Contributor (IC) role & must be good team player.
• Learn organizational agility and effective communication
• Part of the talent pipeline
• Learning specifications in the role
• Understanding of Vendor Master Setup in AVOS (Informatica)
• Understand Vendor Master structures and impact
• Thorough with Vendor Master guidelines & Exceptional Process
• In-depth knowledge of Segment wise Products of the company
• In-depth knowledge of operations and how it business with base of Vendor Master.
• Develop/Adopt as & when policy & process changes

Analyst – SMDS Vendor Master