Job Description

Requisition Number: 1524 Position Title: ROS Sr. Specialist, Operations External Description:
Admin Executive:
The Admin executive will be responsible for maintaining the facilities, transportation and other general office administrative functions.

Qualifications:

• Graduate with minimum 5 yrs. of work experience

• Facilities Management and Administration
• Prior experience with corporate transportation management or fleet management
• Carries a customer service mentality

• Work with Facility manager and HK staff to ensure proper maintenance of facility
• Ensure Inward and Outward registers are maintained in a proper manner
• Ensure IT Store is checked every day to avoid any damage to goods
• Invoicing and Vendor Management
• General Administration

• Scheduling transportation services, planning routes, and assigning drivers.
• Developing and implementing improved transportation administration policies and procedures.
• Processing shipping documents, including bills of lading.
• Managing budgets, as well as processing purchase orders and payments.
• Monitoring drivers' logbook entries and performing payroll administration.
• Liaising between managers and drivers, as well as collaborating with other departments to optimize transportation services.
• Planning routes and preparing schedules, as well as tracking and reporting progress with orders.
• Handling employee queries and escalating serious complaints to management.
• Complying with transportation regulations and company policies.
• Availability to resolve operational issues outside of business hours.