Job Description

Invoice Generation:Gather information from different departments to prepare accurate and detailed invoices.Input relevant data into the invoicing system and ensure all necessary documentation is attached.Verify pricing, quantities, and terms to ensure accuracy of invoices. Billing Coordination:Collaborate with sales, project management, and other relevant teams to confirm billing details for services rendered or products sold.Monitor project timelines and ensure timely issuance of invoices according to agreed-upon schedules.Assist in setting up and managing recurring invoices for subscription-based services. Record Keeping:Maintain organized records of all invoices, billing correspondence, and related documentation.Update the accounting system with invoice information, payment status, and any adjustments as required. Discrepancy Resolution:Act as a point of contact for internal teams and clients/customers regarding invoice-related inquiries and discrepancies.Investigate and resolve discrepancies or disputes related to invoices, working closely with relevant parties to ensure accurate billing. Reporting:Generate regular reports on invoicing activities, outstanding invoices, and payment status.Provide insights to management about any recurring issues or opportunities for process improvement. Compliance:Ensure that all invoicing processes adhere to company policies and relevant regulations.Assist in preparing documentation for audits related to invoicing and billing. Process Improvement:Identify areas for process optimization and contribute to the development and implementation of more efficient invoicing procedures.

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