Job Description

Roles and Responsibilities of a Zoho Administrator (Zoho People & Payroll)

1. Zoho People Administration

? System Configuration & Setup

Configure company settings, departments, designations, locations, and organizational hierarchy. Customize forms, workflows, approvals, and automation rules. Manage employee lifecycle configurations (onboarding to offboarding).

? User & Role Management

Create and manage user accounts, roles, and permissions. Assign appropriate access levels based on job functions. Set up organizational hierarchy and reporting structures.

? Leave & Attendance Management

Set up leave types, holiday calendars, and leave policies. Configure attendance settings including shift scheduling, biometric integration (if applicable), and remote check-in/check-out. Monitor attendance data and resolve discrepancies.

? Time Tracking & Timesheets

Configure timesheet policies and project allocations. Enable time logs and approvals for timesheet submissions. Monitor project hours and generate productivity reports.

? Performance Management

Set up appraisal cycles, KRAs/KPIs, and goal-setting modules. Manage self-appraisal, peer reviews, and manager assessments. Support HR with analytics and performance reports.

? Employee Self-Service Portal

Maintain and optimize the employee self-service experience. Ensure forms, documents, and company policies are accessible. Manage notifications, announcements, and internal communication settings.

2. Zoho Payroll Administration

? Payroll Configuration

Set up payroll components: earnings, deductions, bonuses, reimbursements, etc. Configure tax rules, professional tax slabs, and compliance settings (PF, ESI, TDS, etc.). Integrate Zoho People with Payroll for seamless employee data sync.

? Employee Compensation Management

Manage salary structures and revisions. Handle pay cycles, employee-wise payroll preferences (e.g., bank account updates). Upload and validate employee investment declarations.

? Payroll Processing

Run monthly payroll, validate inputs (leaves, attendance, expenses), and generate payslips. Review payroll summary and reconcile reports. Handle payroll corrections and re-runs if necessary.

? Compliance & Statutory Filings

Ensure timely generation and filing of statutory reports (PF, ESI, TDS, Form 16, etc.). Download and distribute compliance documents to employees. Coordinate with finance/accounting for remittances.

3. General Responsibilities

? Reporting & Analytics

Create and maintain custom reports for HR and Finance teams. Automate scheduled reports (e.g., payroll summary, leave balances, attrition rates).

? Training & Support

Provide user training for HR, finance teams, and employees. Serve as the primary point of contact for system-related issues. Liaise with Zoho support for advanced troubleshooting.

? System Maintenance & Upgrades

Keep the system up-to-date with new features or updates released by Zoho. Monitor system performance, data integrity, and backups. Test and implement new features in sandbox before live rollout.

? Integration & Data Management

Integrate with third-party tools (e.g., accounting software, biometric devices). Perform data imports/exports as required. Ensure data security and GDPR/HR compliance.

? Optional (Depending on Organization Size)

API Management for custom workflows. Automation with Zoho Flow/Deluge scripting. Custom module creation for organization-specific processes.
Job Type: Full-time

Pay: Up to ₹70,000.00 per month

Benefits:

Cell phone reimbursement
Application Question(s):

Do you have expertise in Zoho Implementation - People & Payroll? Are you based of in Mumbai? Are you an immediate joiner? Mention your salary expectations
Work Location: In person