Job Description

:Job PurposeJob Purpose DescriptionJob Context & Major ChallengesThis is a crucial position from the context of the department, providing link between the Function Head and team members. The position involves supporting the Company Secretary in maintaining the Corporate Governance Standards and compliance with all the applicable laws. Additionally, it also involves monitoring and supervising the actual execution of the tasks associated with the same.The position also possesses inherent challenge of completing the Job Purpose in ever-evolving regulatory and statutory scenario of the Country. Hence, it is crucial for the person to be updated with the statutory/ regulatory updates at all times.In addition to the above, to support compliance with the present and new requirements from time to time, the position also requires support from the internal teams.Key Result Areas KRA (Accountabilities) (Max 1325 Characters) Supporting Actions (Max 1325 Characters)
KRA1 Board and Committee Meetings Assist the Company Secretary / manage following activities for the Company:
(a) organising/ convening meetings of Board of Directors and Committees
(b) ensuring the Board papers are circulated as per regulatory requirements
(c) ensuring administrative and other required arrangements for efficiently conducting Board meetings;
(d) ensuring timely co-ordination with Directors, providing support w.r.t. accessing the Board meeting software and ensuring timely Director related compliance/ filings.
KRA2 Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot. Assist the Manager in organising Annual General Meeting / Extra Ordinary General Meetings / Postal Ballot of the Company & its subsidiaries and ensuring related Compliances.
KRA3 Compliance, Governance, Statutory Registers and Records Assist the Company Secretary in:
(a) ensuring compliance with the requirements of Companies Act, SEBI Regulations, Stock Exchanges and Depositories;
(b) preparing and updating SOPs and Checklists;
(c) maintenance of all the Statutory Registers required under various applicable laws and to ensure timely updation of the same.
KRA4 Annual Report, Updating Websites, Investor Complaints and Insider Trading. Assist and support the Manager:
a) in all the activities w.r.t. drafting and printing of the Annual Report of the Company & its subsidiaries;
b) ensuring real-time updation of website for all Investor Contents and Mandatory requirements as per the applicable laws;
c) in resolving Investor Complaints filed with Regulatory Authorities;
d) to ensure the compliances under Insider Trading Regulations.
KRA5 ESOPs Assist the Company Secretary in:
(a) ensuring timely compliance with provisions of SEBI SBEB Regulations by preparation of resolutions and co-ordination for PCS certificate, assisting in filing of corporate action and listing documents, assisting in sending emails and co-ordination with teams;
(b) all the activities w.r.t. granting and vesting of ESOPs and issuance of shares pursuant to the ESOP Schemes and also to ensure timely compliances w.r.t. the same under various applicable laws.
(c) managing ESOP online (online portal for ESOP Activities).
KRA6 New Projects Assist the Company Secretary in upcoming projects, if any.
KRA7 Team (a) Guiding and training the management trainees
(b) Active team engagement and participation

Aditya Birla Group