Job Description

A tender executive manages the full bidding process, from identifying opportunities and analyzing tender documents to compiling submissions and ensuring timely delivery. Key duties include coordinating with internal departments, liaising with clients to clarify needs, preparing bids, and overseeing the submission process to meet deadlines. The role requires strong analytical, organizational, and communication skills, along with a good understanding of tender portals and relevant software.
Key Responsibilities
Tender Identification & Analysis:

• Monitor and identify relevant tender opportunities from various online and offline portals, like the

.

• Analyze tender documents (RFPs, RFQs, EOIs) to assess eligibility, business fit, and compliance with requirements.

Bid Preparation & Submission:

• Coordinate with internal departments to gather information and documentation for bid submissions.

• Prepare, compile, and standardize bid submission documents and questionnaires.

• Ensure all documents are accurate, complete, and adhere to company standards and client requirements.

• Manage the preparation of documents for e-tendering and online portals.

Process Management & Compliance:

• Coordinate with vendors and clients to collect necessary information and quotations.

• Monitor and manage the tender preparation process, ensuring deadlines are met.

• Check, bind, pack, and prepare outgoing tender submissions.

• Follow up with clients after submission and monitor tender status.

Coordination & Communication:

• Act as a liaison between clients and internal teams to clarify requirements and address queries.

• Harness the efforts of involved departments to ensure successful bid preparation.

Essential Skills & Qualifications
Analytical & Research Skills:
To analyze tender specifications, identify opportunities, and gather market intelligence.
Organizational & Project Management Skills:
To manage timelines, coordinate tasks, and ensure all parts of the tender process run smoothly.
Communication Skills:
To effectively communicate with clients, stakeholders, and internal teams, and to draft clear and concise bid documents.
Technical Proficiency:
Working knowledge of online tender portals (like GeM) and software, including Microsoft Office Suite.
Attention to Detail:
For meticulously checking and preparing documents to ensure accuracy and compliance.
Education:
Typically a Bachelor's degree in business, procurement, management, or a related field.
JOB APPLY
http://jobs.vinayakjob.com/
CONTACT DETAILS -
Name - NAMRATA
Number - 9109999660
Mail id - namrata@vinayakjob.com

Skills Required