Job Description

Position Summary with Job Responsibilities

Position Description Format
Position Name Senior Manager - Administration Position level Level 5
DEM position name Deputy General Manager-Administration & Security DEM position level Level 4
FEM position name - FEM position level -
Purpose of the position
This role is responsible for:
?Provide Cost saving in all areas of Administration through negotiations and improvement in process at Plant level.
?To ensure the process of service request portals and SOP / SLA are followed to provide highest standards of cleaning and hygiene at all locations in Plant by leading through example.
?Status update in internal systems like SAP ,Legatrix, SOP process, Third Party Audits, etc. and follow-up for closure of gaps.
?To ensure defined % of new vendors are introduced/experimented with to ensure correct participation and distribution of task in most competitive ways along with monitoring of services in all shop floor / office / external and internal areas of plant.
?To ensure bill payment activity provides on time, error free processing of bills of all vendors.
?Coordination and liasioning with all Government, maintaining statutory compliances for all related areas of administration etc.
?Co-ordinate internally with Plant functions for data collection related to administrative legal requirements, corporate level KPI tracking and Sustainability Reporting.
?Assist Head for implementation other standers
?Assist in employee engagement programs at Plant in coordination with HR/ER.
?To align with TML Corporate Management Policies, Initiatives, Guidelines and Practices.
?Liasioning with vendors, contractors. Government officials , Government organisations
?Employee Bus Transport - Coordination, Initiatives, implementation, Benchmarking of good practices and cost saving by adopting different measures.
Dimensions of the position
Non-financial:

Education

Work Experience

Personal Profile
Education Graduate / Post Graduate with experience in Administration & Facility
Skills/ Competencies ?Working knowledge of administration / Facility.
?Working knowledge of functioning of Government offices. and procedural formalities.
?Good written and spoken communication skills.
?Strong MS Office Skills (Word, Excel, PowerPoint, SAP etc.)
?Ability to work with cross functional teams
?Excellent Oral and written communication skills
?Self-motivated & Self Starter
?Negotiation skills
?Documentation expert
?Automation of processes
?Leading by example.
Tata Leadership Practices:
?Leading Change & Driving Execution - taking ownership and translating strategy into action while following ethical standards.
?Motivating & Developing Self & Others - inspiring continuous development of self and Team.
Customer Centricity - anticipating and meeting customers' expectations.
Relevant Experience:
6 to 10 Years in the following - Administration, Facility, Transport, Housekeeping , Vendor Management, Travel Management, Hospitality, Housekeeping-5S, Horticulture ( all areas which fall under Administration ).
Key Responsibilities:
S.N. Key Responsibility & Key Tasks Measures
1Administration .
2Facility .
3Transport .
4Housekeeping .
5Government Liasioning .

Tata Motors Leadership Competencies

Customer Centricity - Anticipating, understanding and focusing efforts on meeting the customer (stakeholders) needs or expectations

Developing Self and Others - Recognizing continuous development is essential for success and taking steps to develop self and helping others to excel

Driving Execution - Translating strategy into action and execution

Leading by Example - Encouraging and following ethical standards

Leading Change - Recognizing the need for change, initiating and adapting to change

Motivating Self and Others - Inspiring teams and individuals

Functional Competencies

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