Job Description

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Job Purpose:

• To Plan, organize, control and supervise the procurement of spares
• To plan, organise procurement of services
• To assist in CAPEX Order finalisation and execution
• To ensure best available quality through substitution of items, value engineering and innovations by connecting with Group units and other similar businesses.
• New vendor Development
• To keep on exploring alternate ways/sources to minimise cost of procurements.

Dimensions:

Total volume of purchase ~ Rs 30-35 Crs

• Looking after Fabrication, Innovation, and new development of spares.
• Procurement of capex item economically, timely to help meet out Project targets/timelines.
• Looking after urgent breakdown spares procurement on urgent basis to reduce production losses & improve OTIF.
• Substitute spares development in local market against import procurement to reduce maintenance cost.

Job Context & Major Challenges"

Jaya Shree is the domestic market leader in linen business & a global player in the Wool segment. The business strategy is to maximize sales to retain leadership and planned expansion of manufacturing capacities for profitable growth.

Jaya Shree\xe2\x80\x99s manufacturing unit is one of the World Class facility. However as both Wool & Linen industry is being dominated by the Chinese players, the role of this position holder becomes very critical.

This job deals with the procurement of spares, tools, pipe fittings, iron & steel and also AMC\xe2\x80\x99s as well as service-related orders. The job holder also needs to keep on developing new vendors locally so as to substitute dependence on OEM (primarily Chinese) Vendors.

Challenges:

• Selection & Evaluation of Vendors
• Visit & audits of Vendor\xe2\x80\x99s premises
• To check & ensure accuracy of PRs
• Ensure to minimise the TATs (PR-PO as well as PO-GRN)
• Ensure timely delivery of spares to avoid any breakdown or stoppage of the process.
• Ensure timely process of service orders.
• Ensure zero pending challans to make accounting better.
• Sample gate pass preparation
• Gate pass reconciliation.
• Follow up with transporters to avoid delay in receipt of materials.
• Ensure SA 8000 & ISO compliance on time.
• Ensure proactive planning of strategic procurements for smooth running of Plants during Holidays & rainy seasons.
• To ensure smooth processing of Capex as well as new Projects.
• Schedule rate preparation for better control on service orders.

Key Result Areas / Accountabilities

Supporting Actions

To explore possibility in reduction of procurement cost through alternate product & better negotiation and on time delivery of materials.

• Enquiry float on daily basis.
• Comparative chart preparation.
• Negotiation with vendors.
• Identify and taking initiative for development of imported spares in domestic.
• Placement of orders
• Following up with vendors.
• Proper coordination with User Departments.
• Service indent release.
• Service order negotiation.
• Service order checking and authorization
• Pending order follow up.

Gate pass preparation and reconciliation.

• Gate pass preparation of samples.
• Reconciliation of the materials with vendors

ISO compliance

• Prepare the documents of SA 8000
• Vendors workshop visit quarterly basis

WCM activities and vendor development

• Maintaining 5S in working area.
• Kaizen submission 2 no\xe2\x80\x99s monthly.
• Vendor development by procuring materials through alternate/new vendors.

MIS report preparation and follow up for Way bill.

• Follow up with transporters for incomplete way bills.
• Preparation of indent to order and order to goods receipt report quarterly basis.

Capex order

• Prepare capex comparative chart
• Organize capex negotiation with technical team and capex committee.
• Ensure smooth process of capex procedures from capex approval to till project completion.

System Improvement

• Rectify all the material codes and groups.
• Strengthen SAP and system with help of IT.

Aditya Birla Group