Job Description

Career Area: Accounting

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Position Title: Senior Officer - India Payroll

Job Location: Bangalore, KA-India

Job purpose:

To ensure employees receive timely and accurate pay as per Caterpillar pay practices. The ability to handle and validate large and complex payroll operations from end to end timely and accurately and in compliance with regulations. Having sound knowledge in withholding taxes, TDS Filing, 24Q and issuance of Form 16 and other statutory payments like PF, Professional tax, ESI. Having knowledge in payroll accounting, monthly payroll closing activities, support statutory audit to support the accounting function as well.

Job Duties:

• To validate thoroughly the payroll process for Staff and Management and Production employees with through quality check and ensure to make the salary credit on pay date. (end to end payroll process viz. validate time sheets, one time inputs, head counts, CTC validation, Payroll Reconciliation and till the validation up to Bank file).

• Provide leadership to the daily payroll operations to ensure timely and accurate pay for all employees. Establish processes and procedures to support the execution of Caterpillar best pay practices. Ensures the execution of the processes and procedures by subordinates.

• Provide guidance and assists in the development of new pay practices and requests from Business units in accordance with Government policies, taxation rules, labour contracts and business unit concerns.

• Sound knowledge in withholding taxes and adhering to the regulatory compliance is must. Ensure withholding tax Quarterly Returns and Annual returns in Annexure I and II are filed on time and issuing of withholding tax certificate ( Form 16) and manage employee tax queries.

• Provide ISE related inputs to Ernst & Young for accurate calculation of withholding / Hypothetical taxes.
• Ensure outbound ISE employee journal entries are posted in the host entity books on time. Knowledge in payroll accounting, including preparation of Journal entries, accounts reconciliation, supporting and managing Statutory and Tax Audits ( from payroll perspective), providing inputs for Actuarial valuation.

• Is responsible for implementing and maintaining payroll system. Local co-ordinator for Workday and Ramco payroll systems for interfacing or resolve any other challenges.

• Co-ordinate to make the statutory payment viz. PF, PT, ESI, Withholding taxes and LWF.

• Manage payroll customer service for internal customers that includes employees, local HR, Total Rewards and resolves escalated customer service issues. Provide in depth analysis and consult on the most complex and tax issues.
• Handling employee payroll queries through payroll portal in a timely manner.

• Ensures that payroll operations and data processing are Sarbanes Oxley compliant.

Background/Experience

Qualification:

• Degree (in accounting) / Postgraduate / Chartered Accountant with intermediate and well experienced in the area of Payroll process and validation with 6 to 8 years of experience.

Functional and Technical Knowledge.

• Extensive knowledge in payroll functions balancing internal controls and payroll taxes.

• Sound knowledge in payroll Taxes and must demonstrate strong leadership initiative, inter-personal skill and the ability to communicate effectively.

• Excellent organization skills, strong analytical and problem-solving skills, with proficient in payroll software skills.

• Ability to analyse complex taxing and pay requirements.

• The ability to maintain confidentiality, prioritizing the work, willing to stretch during payroll completion time and adhering to the Caterpillar Policies and procedures is essential.

• Excellent interpersonal skills are required in order to deal with sensitive issues, develop others, or persuade others inside and outside the department to take specific actions. Knowledge on ISE taxation is required.

Technical Skills

• Proficient in MS Office, Advance Excel, Power BI, SAP knowledge, Workday / Ramco payroll systems is an added advantage.

Caterpillar is an Equal Opportunity Employer (EEO).

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