Implement and monitor HR data privacy policies in line with the Digital Personal Data Protection Act (DPDP), 2023 and global standards like GDPR
Ensure no employee data is shared with anyone without explicit approval from the Information Security team and Data Privacy Champion.
Conduct Data Protection Impact Assessments (DPIAs) for new HR systems, processes, or vendor engagements
Maintain documentation of data processing activities and ensure transparency with employees regarding data usage.
2. Vendor Management & Contractual Oversight
Coordinate with third-party HR vendors to ensure contractual compliance with data protection laws.
Review and negotiate Data Processing Agreements (DPAs) to include clauses on confidentiality, breach notification, audit rights, and sub-processor approvals.
Conduct risk assessments and due diligence on vendors handling personal data.
3. Access Control & Reporting Governance
Review existing HR reports and dashboards for data access appropriateness; recommend and implement changes to restrict unnecessary access[3].
Collaborate with IT and HRIS teams to define and enforce role-based access controls and other access models.
Lead periodic user access reviews and ensure alignment with organizational policies.
4. Data Governance & Quality
Define and maintain data dictionaries, taxonomies, and metadata standards.
Conduct regular data audits to ensure accuracy, completeness, and integrity of HR data.
Resolve data discrepancies and ensure consistency across systems.
5. Stakeholder Engagement & Training
Act as the privacy liaison between HR, InfoSec, Legal, and external vendors.
Develop and deliver training programs for HR staff on data privacy and protection protocols.
Prepare and present privacy compliance reports to senior leadership.