Job Description

Job Title: Secretary to CEO

Industry:

Clinical Research Organization (CRO)

Location:

Hyderabad

Employment Type:

Full-time, On-site

Salary:

17,000 - 22,000 INR Per Month

Preferred Candidates:

Female candidates preferred

Shift:

Rotational shifts (mandatory)

Agreement:

Candidate must agree to a 2-year employment agreement

About the Company

Forward Life Pvt. Ltd. (FLPL) is a rapidly growing Clinical Research Organization offering services in Clinical Operations, Pharmacovigilance, Regulatory Affairs, and Quality. We operate with global standards, strategic leadership, and high professional ethics.

Candidate Preferences

Gender: Male / Female Age: 21-30 years Education: Pharm D or B. Pharm / MBA (mandatory) Postgraduate / Master's degree holders preferred Candidates with international education (UK, USA, Australia, Canada, Singapore, etc.) are strongly encouraged Strong communication and interpersonal skills are essential

Experience Requirements

Minimum

1+ year

as an Executive Assistant, Secretary, Administrative Coordinator, or similar role Experience in a

global, corporate, or multinational environment

is an added advantage Preferred Background: NRI returnees Candidates with international exposure or higher studies abroad

Role Overview

We are seeking a polished, globally experienced professional to provide high-level executive, administrative, and strategic support to the CEO. The ideal candidate will demonstrate maturity, confidentiality, exceptional communication skills, and the capability to handle milestone tracking, operational coordination, and strategic assistance with precision.

Key Responsibilities

1. Executive Assistance & Coordination

Manage the CEO's calendar, schedules, and workflow Organize domestic and international travel arrangements Coordinate internal & external audits, regulatory processes, and accreditation/licensing activities Organize meetings and ensure follow-up on tasks and action items

2. Communication & Correspondence

Draft, review, and manage confidential documents and communications Handle the CEO's emails, calls, and high-level correspondence Act as the primary liaison between the CEO and senior leadership, clients, and stakeholders

3. Strategic & Administrative Support

Assist in milestone management and tracking key business priorities Maintain dashboards, KPI monitoring tools, and performance trackers Conduct research and compile information for reports, presentations, and board documents Support internal training programs, including scheduling and logistics

4. Meeting Management

Organize leadership and client meetings Prepare meeting agendas, minutes, and documentation Ensure timely follow-up on action points Maintain accurate and confidential meeting records

5. Liaison & Representation

Represent the CEO professionally across departments and external stakeholders Build strong relationships with board members, government bodies, clients, and partners Ensure smooth communication flow between the CEO's office and the organization

6. Automated Verticals & Operational Support

Manage automated verticals under the CEO's supervision Ensure operational stability, reporting, and coordination Support all assignments delegated by competent authority

7. General Administrative Support

Provide seamless administrative and operational support Handle time-sensitive tasks with accuracy and professionalism Manage confidential information with integrity

Confidentiality & Compliance

Strict confidentiality is mandatory Adherence to organizational SOPs, regulatory guidelines, ethical standards, and policies is required

Skills & Attributes

Excellent verbal and written communication skills in English Strong interpersonal skills and a polished professional personality High organizational ability and multitasking skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong analytical mindset with experience in KPI/milestone tracking High emotional intelligence, discretion, and integrity Ability to perform effectively in fast-paced leadership environments

Compensation & Benefits

Competitive salary based on qualifications and international exposure Direct mentorship under the CEO Experience in strategic planning and leadership activities Inclusive and professional work culture
Growth opportunities in senior management coordination and corporate communications

Job Type: Full-time

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person