Job Description

Designation: Secretary to CEO (Clinical Research Organization)

Role Overview

We are seeking a

refined, globally experienced professional

to provide high-level executive and strategic support to the CEO. This position is ideal for

female candidates who have completed their higher studies or master's abroad

, possess

strong communication skills

, and are eager to

re-establish their careers in India

after international exposure. The role demands

maturity, professionalism, confidentiality

, and the ability to manage

executive-level operations, milestone tracking, and strategic performance monitoring

efficiently.

Key Responsibilities

1. Executive Assistance & Coordination

Manage the CEO's calendar, schedule, and appointments effectively. Organize and coordinate internal/external meetings, conferences, and travel plans. Prepare agendas, record minutes, and ensure follow-ups on action points.

2. Communication & Correspondence

Draft, proofread, and manage all communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Act as the point of contact between the CEO and senior management, clients, and partners.

3. Strategic & Administrative Support

Support the CEO in research, data compilation, and preparation of reports or presentations. Assist in tracking

key business priorities

, ensuring alignment across departments.

Manage milestone tracking systems

to monitor organizational progress toward strategic goals.

Track and report Key Performance Indicators (KPIs)

for CEO's review and board presentations. Coordinate and assist in the execution of strategic initiatives and performance reviews.

4. Liaison & Representation

Professionally represent the CEO in internal and external communications. Build strong relationships with stakeholders, board members, and business associates. Ensure seamless communication flow between the CEO's office and the organization.

Candidate Profile

Gender Preference:

Female

Education:

Graduate / Postgraduate (Master's Degree preferred) Candidates who have completed their

Master's / Higher Studies from Abroad

(UK, USA, Australia, Canada, Singapore, etc.) are strongly encouraged to apply.

Experience:

Minimum

1+ year

of experience as an Executive Assistant, Secretary, or Administrative Coordinator.

Preferred Background:

NRI returnees or professionals with international exposure

and multicultural work experience.

Skills & Attributes

Excellent communication and presentation skills in English (spoken & written). Polished personality with high emotional intelligence and global perspective. Strong organizational, analytical, and multitasking abilities. Proficiency in

MS Office (Word, Excel, PowerPoint, Outlook)

and project tracking tools. Strong understanding of

milestone management and KPI monitoring systems

. High level of professionalism, discretion, and integrity. Self-driven, proactive, and adaptable to fast-paced leadership environments.

Compensation & Benefits

Competitive salary commensurate with qualifications and global exposure. Professional, empowering, and inclusive work culture. Direct mentorship under the CEO and exposure to strategic business functions. Opportunity to grow within senior management support and corporate communication roles.

Notes:

Must be below 32 years of age. Should be willing to work in rotational shifts. Must agree to a 2-year employment agreement.
Job Type: Full-time

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person