Job Description

Roles and Responsibilities Confidential Assistance - Assisting superior in all day to day matters including confidential
matters.
The first point of contact for external customers during Business Head's absence in Office or
whilst on business trips.
Single point of contact among the internal departments to manage the flow of information in a
timely and accurate manner.
Coordination with officers/ staff at different companies/units & branch offices - Fixing up
appointments - Update of database.
Co-ordinating with internal teams and/or external vendors/agencies for organizing and
executing certain tasks & activities.
Correspondence/ Record Keeping- Preparing and maintaining the data shared between the
departments and recording the information accordingly.
Receive and Send E - Mails on behalf of Co-Founder & CEO.
Maintenance of Incoming Mails - Make correspondence. Screening and replying of calls and
Emails on behalf of the Business Head.
Arranging Meetings: Scheduling and arranging Internal as well as external important meetings
and conferences.
Arranging meetings of Business Head with Unit Heads of different companies as well as
outside parties
Travel Programs- Chalk out Tour Programs of Business Heads - Ensure booking of Tickets -
Ensure reservation of Hotel Rooms.
Travel Management - Managing domestic and international travel. Passport, visa & ticketing
activities.
Liaison with outside agencies- Liaison with travelling agents, airlines, hotels, clubs, banks,
etc.
Calendar management of Co-Founder & CEO. Align meeting and appointments as per the
schedule.
Follow up with department heads on various tasks assigned.
Create regular reports and update internal databases.
Record meetings, discussions and provide minutes to MD and follow up on the task given.
Develop and maintain an effective network and cooperative relationship with the CEOs
internal and external partners & clients.
Letter replies, Mail Management, Credit Card management etc.
Skills
Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism




Role: Other

Salary: Not Disclosed by Recruiter

Industry: Financial Services

Functional Area: Other

Role Category: Other

Employment Type: Full Time, Permanent

Key Skills
Secretarial Activities

Education

UG: Any Graduate

Company Profile

ACME SERVICES PRIVATE LIMITED
We are hiring
Company Info



Contact Company: ACME SERVICES PRIVATE LIMITED