Job Description

Requisition id - 1412187

Executive Secretary

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The opportunity

To provide secretarial and administrative assistance to a portfolio of partners and/or directors. Duties include diary management, travel arrangements, time reporting, expense reporting, invoices and the provision of meeting support.

Your key responsibilities

• Managing office of the Partner (Practice Leader)
• Managing communication - responding responsibly to emails / communications with internal and external stakeholders
• Own and manage administrative operations with excellent business / commercial acumen
• Main KRA will be to free up Partner\'s and practice team\'s bandwidth from routine and operational activities
• Coordinating and supporting client facing teams, managers, HR, Accounts, Admin and IT for day to day work
• Providing timely and effective support to Partner, Director and Manager for travel and stay booking, Forex etc.
• Expense claim management for the team - collecting, processing and submitting claims in a timely and accurately
• Managing meetings, calendars, organizing meetings and presentations for the office of Partner / practice team

Skills and attributes for success

• Competent at managing responsibilities in a high-pressure and high commitment atmosphere.
• Hard Worker, Quick learner & ability to assume responsibility.
• Well-groomed appearance
• Good written and communication skills - English
• Excellent analytical and troubleshooting skills
• Possess leadership skills, organizational and time management skills.
• Ability to handle multiple tasks independently and work under pressure.
• Good knowledge of computer& Microsoft Office eg: Email, Excel and Word
• Demonstrated ability to adapt to changing business environment
• Good typing speed

To qualify for the role you must have

• Graduate / Post Graduate in Finance or Business Management or Mass Communications / Public Relationship Management or HR
• Schooling from convent (English medium)
• Excellent know how of using computer / emails / ppts / word / xls / internet etc.

Ideally you\'ll also have

• Strong communication, facilitation, relationship-building, presentation and negotiation skills.
• Be highly flexible, adaptable, and creative.
• Comfortable interacting with senior executives (within the firm and at the client)
• Strong leadership skills and supervisory responsibility.

What we look for

People with the ability to work in a collaborative way to provide services across multiple client departments while adhering to commercial and legal requirements. You will need a practical approach to solving issues and complex problems with the ability to deliver insightful and practical solutions.

What working at EY offers

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.

About EY

As a global leader in assurance, tax, transaction and advisory services, we\'re using the finance products, expertise and systems we\'ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we\'ll make our ambition to be the best employer by 2020 a reality.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible

EY