Job Description

(Roles and Responsibilities)

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage. Main purpose of job: Based in New Delhi, the Regional Procurement Manager will have a critical role for procurement activities across offices in South Asia region, which includes Posts in Afghanistan, Bangladesh, India, Maldives, Nepal, Pakistan and Sri Lanka. The job holder will be responsible for manging the day-to-day Regional Procurement Hub activities, supporting the Head of Regional Procurement Hub, as well as working with customers and other procurement teams across the network, developing and co-ordinating delivery of procurement solutions. The job holder will ensure procurement activities are in line with FCDO Global Category Strategies, are fully compliant in with UK Public Contracts Regulations 2015, meets customer requirement and achieve best Value for Money for the FCDO and HMG. They will ensure that the Procurement Hub team is effective, motivated and supported to deliver FCDO procurement policy at a local level and successfully deliver great customer service to Posts. Key skills and experience for this role include but are not limited to: having an excellent understanding and knowledge of procurement policy and how it supports FCDO, Regional and Post objectives; Changing and improving the way procurement is conducted within the Region, identifying and implementing ‘smarter’ ways; working experience of procurement, including EU/UK procurement regulations; effective communication skills including engaging key stakeholders and providing strong direction; Seeking opportunities for delivering value for money through embedding a culture of value for money within the region. This role will require the job holder to work independently on a day to day basis, setting their own goals and targets that align with the wider Regional Procurement Hub. The job holder should be able to solve problems by weighing up a number of choices that balance the needs of operational efficiency, customer service and procurement policy and in doing so will be making operational decisions that they may need to justify and defend. S/he will also:

• Be the initial escalation point when customers don’t feel they are receiving a satisfactory service.
• Be a source of support and offer support and advice to the Regional Procurement Hub when they are faced with challenges in their work.
• Ensure standardisation of processes and documents within the hub.
• Flex resources across hub to ensure manageable workloads for all staff.
• Building capabilities of team members through mentoring, coaching and where necessary, performance management.
• 10% travel across the South Asia Region

This is a challenging role and is suited for a dynamic, self-starter, proactive individual with a proven record of accomplishment in procurement. They should be confident and can solve problems and launch themselves into new tasks with energy and enthusiasm. Roles and responsibilities: 1. Delivery of Regional Procurement Projects with lifetime value exceeding £25,000 (50%) - Working with customers at Posts in accessing local requirements; identifying cross regional requirements and utilising regional frameworks including the procurement of new ones; To conduct procurement of Goods, Services and Works for:

• Requirements valued between £25,000 - £122,000: Review ITT packs, procurement plans, tender reports and savings
• Requirements valued £122,000 and above: To be key contact point between Regional Procurement Hub and Commercial Assurance Board, with the intent to support, guide manage and run tenders on behave of Commercial Team in the UK

Ensuring procurements are carried out in accordance to FCDO Commercial policy, managing risks and assuring value for money. Developing and implementation of Regional Category Strategy, working with teams in the UK to develop Global Category Strategy. 2. Managing Procurement Performance (20%) - Regional Procurement Manager will manage and track KPI’s and SLA delivery. Review and manage the Strategic Procurements Plan for the region by July every year. Self audit to take place on a quarterly bases to ensure compliance through Jaggaer process, contract database, notifications, filing and achieving of tender related documentation. Producing reports for the regional head related to:

• Regional Procurement Hub activity tracker
• Supplier Maintenance Form tracker
• Weekly/monthly hub dashboard
• Ensuring accurate reporting data on Jaggaer
• Jaggaer tracker
• Savings tracker
• Monthly performance reporting
• Contract database
• Quarterly spend reports
• Yearly spend/ forecasted pipeline reporting

Any other procurement activity as deemed by the Head of Procurement. 3. Managing the Regional Procurement Hub (20%) - To support the Head of Regional Procurement Hub by day-to-day management of the Regional Procurement Hub Team. 4. Providing support to Posts for Procurements above £25,000 (5%) - Working with customers at Post within the region and supporting staff at Post in procurement activity including optimisation of suppliers as well as providing advice on Contract Management. This includes challenging assumptions, quantifying the need and providing advice and guidance. 5. Liaising with the Global Transaction Processing Centre on relevant Purchase 2 Pay activities (5%) - Co-ordination with the Transactional Processing Team as support /cover for the regional representative of procurement process owner. Approval of regional POs over £25,000. Resources managed (staff and expenditure): Regional Procurement Hub is a team of 6 procurement professionals. Job holder will have Line Management responsibility of 3 x EO and Countersign for 1 x AEO. Learning and development opportunities:

• Continual professional development through CIPS certification up to MCIPS
• UK Government Foundation level Contract Management accreditation

Essential qualifications, skills and experience

Language requirements: Language: English Level of language required: Operational – Extensive Essential on arrival:

• As a minimum, the applicant must be enrolled with CIPS and actively pursuing MCIPS qualification.
• As a minimum, the applicant must have advance MS-Office suite experience (Excel in particular).
• A minimum of 4 to 6 years procurement experience across various industries.

Desirable:

• Experience of working in a multi-national environment across multiple time zones.
• Advance Souring or Contract Management Experience.
• Advance Project Management Experience.

Required behaviours

Seeing the Big Picture, Changing and Improving, Making Effective Decisions, Managing a Quality Service, Leadership, Working Together
Application deadline Application deadline - day Application deadline - month Application deadline - year

7 September 2022
Grade

Higher Executive Officer (HEO)
Type of Position

Permanent
Working hours per week

40
Region

South Asia & Afghanistan
Country/Territory

India
Location (City)

New Delhi
Type of Post

British High Commission
Number of vacancies

1
Salary Currency

INR
Salary

INR 110484 per month plus 12% provident fund and 6% Superannuation fund
Start Date Start Date - day Start Date - month Start Date - year

1 October 2022
Other benefits and conditions of employment

For BHC candidates, the Local BHC Terms & Conditions will apply. Basic Salary will be INR 110,484 per month together with a 12% provident fund and 6% Superannuation fund. Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family. No relocation or any other related costs or assistance will be provided. Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
Additional information

To Apply: Please note applications without (a) and (b) will not be considered. A. Complete the Online Application Form B. Complete the Motivation and Competency Segment in the Online Application Form Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered. We will accept only online applications by 7th Sep 2022 till 23:55 pm (IST). Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission. Please note - Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO. Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered. Only shortlisted candidates will be contacted and no telephone enquires will be dealt with. The appointment will be subject to Police Verification and other checks including references, medical, educational and professional. We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.