Job Description

Position Title:

Receptionist

Department:

Administration

Location:

MUMBAI, Nariman Point

Reports To:

Office Manager or HR Manager

Key Responsibilities Front Office Management

Greet and welcome visitors, clients, and employees in a friendly and professional manner.

Maintain a clean, organized, and welcoming reception area.

Monitor and manage visitor access, maintaining a visitor log as per company protocols.

Communication

Answer, screen, and direct incoming phone calls promptly and efficiently.

Handle inquiries and provide accurate information about the company's products, services, or processes.

Manage and distribute incoming and outgoing correspondence, including emails, mail, and courier packages.

Administrative Support

Schedule and manage appointments, meetings, and conference room bookings.

Assist with travel arrangements and accommodations for staff or visitors, as required.

Maintain and update contact lists, office directories, and calendars.

Coordination and Documentation

Assist in maintaining records related to office supplies, employee attendance, and visitor logs.

Coordinate with other departments for smooth operational workflows.

Ensure compliance with company policies and confidentiality standards.

Other Duties

Assist in organizing internal events or meetings, including preparing materials and refreshments.

Support HR or administrative teams with onboarding or document preparation as needed.

Handle ad-hoc tasks assigned by the management.

Qualifications and Requirements

Education:

High school diploma or equivalent; a diploma or degree in administration is a plus.

Experience:

1-3 years of experience in a receptionist or administrative role, preferably in a pharmaceutical or healthcare setting.

Skills:

o Excellent communication and interpersonal skills.

o Proficient in MS Office (Word, Excel, Outlook) and familiarity with office equipment.

o Strong organizational and multitasking abilities.

o Ability to maintain professionalism and confidentiality.

Knowledge of the pharmaceutical industry is an added advantage

Working Hours:

9 AM - 6:00 PM, Monday to Saturday, (Sat Half Day)

Regards

Team HR

87805 14626

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

Health insurance Life insurance
Experience:

Microsoft Office: 1 year (Required) Front desk - Receptionist: 1 year (Preferred) total work: 1 year (Preferred)
Language:

English (Required)
Work Location: In person