Job Description

The Purchase Manager will oversee the

end-to-end procurement process

, ensuring timely sourcing of high-quality materials, food & beverage items, housekeeping supplies, engineering materials, and services at the best value. The role demands strong vendor management, cost control skills, and the ability to support a fast-moving hospitality operation.

Key ResponsibilitiesProcurement & Sourcing

Identify, evaluate, and onboard reliable suppliers for F&B, housekeeping, engineering, and administrative departments. Execute purchase requisitions and maintain optimal inventory levels. Conduct market research to ensure competitive pricing and quality standards. Negotiate prices, contracts, and delivery schedules to achieve cost savings.

Vendor Management

Maintain strong relationships with local and regional vendors. Ensure compliance with quality, quantity, and delivery timelines. Periodically assess vendor performance and recommend improvements or changes. Resolve delivery issues, shortages, or non-conforming materials with suppliers.

Inventory & Cost Control

Work closely with Stores to monitor stock levels and set reorder points. Implement cost-control strategies without compromising quality. Support the Accounts team with timely bill processing and vendor reconciliation. Ensure compliance with resort budget guidelines and purchasing policies.

Coordination & Communication

Liaise with F&B, Housekeeping, Front Office, Engineering, and Spa departments to understand their procurement needs. Coordinate with Logistics for timely inward movement of goods. Provide regular updates to management on purchase status, lead times, and cost variations.

Compliance & Documentation

Maintain accurate procurement documentation and purchase records. Ensure adherence to internal SOPs and external regulatory requirements. Audit supplier invoices, agreements, and delivery notes for accuracy. Oversee AMC renewals, service contracts, and warranty tracking.

Required Qualifications & Skills

Bachelor's degree in Supply Chain, Business Administration, Hospitality Management, or related field. 5+ years of procurement experience, preferably in luxury hotels or resorts. Strong negotiation and vendor relationship management skills. Good knowledge of local markets in Kerala and South India. Proficiency in procurement systems / PMS / MS Office. Excellent communication, planning, and interpersonal skills.

Preferred Attributes

Experience working in remote resort environments. Ability to handle pressure and manage multiple demands. Strong ethical standards and attention to detail. Knowledge of sustainability-conscious purchasing (eco-friendly products, local sourcing).
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?30,000.00 per month

Work Location: In person