Job Description

• Verify purchase request quality and correct buying channel, align with end users on missing details by using phone / client tool
• Execute day-to-day spot buying of indirect goods over requisition tools (occasionally via phone and e-mail) - typically from an preferred supplier
• Identify and advise customer on possible modification from original requests (e.g. more cost efficient alternatives exists)
• Request supplier quotes, follow on and support response for raised questions, i.e. the RFx process
• Select a supplier according to the defined strategy in the category
• Execute value purchase requisitions
• Execute negotiations to ensure optimal conditions for the client and record savings according to methodology agreed with the client
• Manage IT and non IT procurement
• Formulation of procurement strategies, Identification, selection, development and managing vendors to ensure quality procurement.
• Procurement / rate negotiation and enter into agreements for seamless supply, procurement operations.
• Monitor and periodic performance reviews of various suppliers/cost/response/quality etc.
• Provide timely feedback to senior management regarding controls and efficiency with weekly MIS.
• Support the client with the optimization of category policies by regular creation / update of category cards, provide input on local spend situation and category practices
• Review of current buying channels and policies incl. historical spend, collection of feedback received from buyers and support with creation of category cards during transition period
• Prepare and process purchase orders for all kinds of Indirect spend and service contracts.
• Prepare bids for requiring approval
• Review, evaluate, and approve specifications of requirements for issuing and awarding bids.
• Maintain records of goods ordered and received.
• Material Costs \xe2\x80\x93 stringent material control is required to assure company targets are met
• Evaluation of new vendors by obtaining information about products, pricing, delivery & value added services
• Comprehensive experience in interacting and negotiating with domestic and international suppliers for material and services base prices; gained experience in handling end-end procurement value chain.
• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability
• Bringing down cost by effective negotiations in procurement activity. Monitoring daily reports on material receipts /open purchase order like Capital Equipment, machinery & Engineering Spares. Continually improve purchasing methods and drive down external spends.
• Review purchase order claims and contracts for conformance to company policy.
• Analyze market and delivery systems in order to assess present and future market change.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Participate in the development of specifications for equipment.
• Represent WTW in negotiating contracts and formulating policies with suppliers.
• Ensure parts, materials and services are bought at the most competitive price and delivered on time for production
• Act as a link between the client users and the vendors
• Ensure proper escalation path in case of business issues identified
• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability
• Assisting in formulating the specific solutions to address prioritized gaps.
• Assisting in the development of capabilities and performance measurements/KPIs.
• Anticipate bottlenecks in P2P process, provide escalation management, anticipate and make tradeoffs, and balance the business needs and controllership risks versus technical constraints.
• Foster constructive and pro-active communication across organizational boundaries.
• Identify, assess, track and mitigate issues and risks relating to vendor management at multiple levels.
• Results oriented person with a strong delivery focus who can work independently and collaboratively with global teams
• Understanding of large enterprise P2P and/or ERP systems (Oracle/Sharepoint or similar tools)
• Adhere to all company policies, procedures and business ethics codes and ensure that they are communicated and implemented within the team

• Strategic and Critical Thinking abilities \xe2\x80\x93 understand key priorities for Marketing organizations, approach stakeholders/ agencies/ suppliers with an open mind to discuss solutions and solve problems
• Owner\xe2\x80\x99s mindset
• Strong communication skills (written and verbal) \xe2\x80\x93 A large part of the delivery for the region will be led out of Mumbai. Therefore the ability to influence over audio/ video conference is vital to succeed in the role
• Strong leadership and influencing skills
• Comfortable with conflict
• Good interpersonal skills (needs to be able to build relationships over the phone without meeting suppliers / customers on a regular basis)
• Good liaising / PR skills
• Identify and initiate continuous improvement activities

• Exceptional problem-solving and analytical skills (multiple complex analyses simultaneously)
• Good planning/project management skills
• Strong negotiating and problem-solving skills
• Hands on experience with End User License Agreements, Software License agreements (including SaaS), Time and Material agreements, Cost plus agreements, rate card contracts and Master Services Agreements

• Drive effective teamwork, communication, collaboration and commitment across multiple disparate groups with competing priorities.
• Results oriented person with a strong delivery focus who can work independently and collaboratively with global teams.
• Understanding of BAZ/ Ariba or similar large enterprise P2P and/or ERP systems.

Willis Towers Watson