Job Description

Looking for a Premises Manager Admin for a renowned non political organization

- We are a 14-year young recruitment firm with a global reach named ArCent Global. We provide dependable top-level talent to our clients. Most of our clients are leading MNCs and CMM level companies.

- We are looking for a Manager - Admin (premises responsible) for our client. Established in 1863, our client is an independent and non-political organization with a large scope of activities which it undertakes through its presence in most countries. Its existence and activities are universally recognized, and it regularly responds to the needs of people adversely affected by situations of humanitarian concern, armed conflict and violence. This organisation also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

Job Responsibilities :

- Premises Responsible coordinates and is responsible for premises and infrastructures, in charge of the management of a major premises set-up and infrastructure, organizes and supervises activities for other skilled workers and maintenance related employees, participates in lease agreement negotiations for all activities within the countries covered.

- He/ She ensures that systems are in place and operational and support in accordance with the ICRC guidelines and standards.

YOUR RESPONSIBILITIES AND MAIN TASKS :

- Understand and knows the real estate market, carries out independently screening and propose the shortlisted potential accommodation premises

- Supervises and assists in premises management at the level of the sub delegation/office

- Based on anticipated HR dispositive proposes solutions for residences and / or offices occupancy including required furniture and fixtures to the F&A Manager.

- Maintains a network of interlocutors such as owners, city authorities, contractors, consultants.

- Contributes in defining and implements standards in security, hygiene and maintenance of the premises.

- Keeping track of the lease termination/ extension of the premises Decommissioning the apartments handover at the end of lease contract after due diligence.

- To ensure the apartments are in good condition and proper maintenance and services is provided.

- Responsible for regular update of the standard list of items and its compliance with the general standards

- Supervision of the management and administrating the Maintenance help desk (STMs).

- Supervision of the management of inventory of the equipment's and office key inventory

MANAGEMENT OF SERVICES :

- Responsible to ensure that technical and maintenance services are provided/performed as per requirements.

- Coordinates the emergency works/support on holidays and weekends

- Technical know-how and having basic knowledge enabling to manage regular trouble shooting pertaining to premises equipment.

- Provide required support including coordinating with service provider ensuring minimum lead period to resolve the problem / technical glitches pertaining the office equipment (including Genset, lift, air-conditioners, heating system, air purifiers)

TEAM MANAGEMENT :

- Supervision / support of the management of the services provided by housekeeping division & premises team members including external service providers

- Approves proposed schedules/duty roasters of domestic staff and ensures optimum organization and service rendered.

SECURITY :

- Contribute in defining passive security measures in all Premises including updating the evacuation and also responsible to implement the same

- Coordinates and manages the security of the delegation with the outsourced security company.

ADMINSTRATION/FINANCE :

- Knows, respects and applies financial rules and regulations of the Delegation.

- Performs cost analysis and defines strategies to improve cost efficiency and suggest measures for cost efficient services, including annual requirement / budget

SUSTAINABLE DEVELOPMENT :

- Supervises the premises inherent re-cycle processes (wastepaper re-cycle, composting)

- Ensures the energy efficiency and maintain required statistics.

SUPPORT EVENT MANAGEMENT :

- Ensures the required resource to the departments for conducting events and programs.

GENERAL DUTIES :

- Applies the security rules at all times

- Respects and observes the staff regulations

- Is aware of activities of other departments and maintains regular contacts

- The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary

REQUIRED QUALIFICATIONS & EXPERIENCE :

- University degree or equivalent

- 5 years work experience in a similar field

PERSONAL PROFILE :

- Excellent ability to prioritize, plan and organize work

- Excellent communication skills

- Very good analytical and writing skills

- Strong interpersonal skills to manage a network of external interlocutors

- A creative, flexible, dynamic, empathetic, solution-oriented and innovative personality

- Willingness and availability to travel (as an when required)

- Strength and ability to support team members effectively and to create a conducive working environment.