Job Description

:Key Result Areas / AccountabilitiesSupporting ActionsEnsuring smooth operations of Store activities \xe2\x80\x93 Storage, preservation, issue of Fuel, Material and spares

• Follow-up for transporters for collection & delivery of materials from nearby area
• Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document.
• Ensure to minimize / avoid re-handing of materials.
• Proper identification tag / Mark on materials
• Follow-up with users for Inspection of incoming materials timely
• Inform timely to all concern about discrepancy / damages in receiving materials
• Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report
• Keeping record and filling of document properly & timely with proper identification tag / Mark.
• Handling of activities related Repair / Replacement / Inter-unit transfer of Materials
• Loading of out-going materials properly with proper identification tag / Mark, safety and along with proper document and proper accounting / record
• Follow-up for returning of materials timely
• Out-warding & forwarding of bill for supply & freight both timely
• Clearance of pending GRIR timely
• Timely generation of correct liabilities report
• Ensuring Properly storage / preservation of items in general stores & store yard etc.
• Issue of items in shortest time through FIFO system and through door delivery where ever applicable
• Obtain receipt acknowledgement for the delivery of materials
• Exchange of information on surplus items with group units.
• Checking of availability of material with Inter unit

Inventory Management

• Scrutinize the indents daily basis
• Maintain stock of Mini-Max items
• Follow up with Purchase Dept for stock-out items to replenish the stock.
• Timely review / Addition / Deletion of Min-Max item as per consumption trend
• Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department.
• Follow-up with user department for timely use of specified items.
• Compare inventory data with group units
• Preparation of presentation for inventory review meeting timely

Implement the system for scarp disposal

• Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly
• Receipt of segregated scrap materials from department alongwith proper documents, posting in SAP and keeping its record properly
• Scrap sales bidding activities (E-action / RFQ Both)
• Scrap sales bid comparative sheet preparation
• Obtain approval & signing on scrap sales bid comparative sheet
• Scrap sales order preparation and obtain signature
• Collection of receipt acknowledgement from scrap\'s buyer timely for the receipt of scrap sales order
• Preparation of amendment letter timely required if any like validity extension, quantity etc and keeping its record properly
• Physical stock verification of scrap stock on monthly basis and its report preparation
• Obtain approval & signing on physical stock verification of scrap and keeping its record properly

MIS/ Management Reports

• Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Material\'s type wise / ageing wise etc, Hazardous Waste details (Sale & Generation) etc
• Timely submission of various data as and when required by Management.
• Ensuring timely and correct entries and posting in various business softwares (SAP, MDRM).
• Preparation of necessary documentation (like - GRN, Shift wise stock verification (Book and physical both),

Legal and Statutory Compliances

• To review Legal compliances applicable to stores and ensure their compliances by everyone.
• Proactive action for calibration & stamping of equipment from weight & measure\xe2\x80\x99s officials.
• Proactive action for license renewal activities related to PESO.
• Ensure timely & properly maintenance, testing & certification of vehicle, equipment, tools & tackles etc under the purview of Stores from respective authorities.
• Co-ordinate, maintain and implement the recommendations of auditor if any.
• Close and take corrective actions for all the NCR\xe2\x80\x99s during external or internal audits
• Preparing proper records of all legal and statutory compliances

Aditya Birla Group