Job Description

Job Summary

The Personal Assistant (PA) to the Director provides high-level administrative,

organizational, and confidential support to ensure the smooth functioning of the

Director's professional responsibilities. The PA acts as a key point of contact, manages

schedules, coordinates communication, and handles day-to-day tasks with discretion

and efficiency.

Key Responsibilities

Administrative Support

Manage the Director's calendar, appointments, and meetings

Organize travel arrangements, including flights, accommodation, and itineraries

Prepare agendas, reports, presentations, and correspondence

Maintain filing systems (physical and digital)

Communication & Coordination

Act as the primary liaison between the Director and internal/external

stakeholders

Screen calls, emails, and messages; respond or redirect as appropriate

Draft and review emails, letters, and official documents

Meeting & Event Management

Schedule and coordinate meetings, conferences, and events

Take meeting minutes and follow up on action items

Ensure all materials and logistics are prepared in advance

Confidential & Personal Support

Handle sensitive and confidential information with discretion

Assist with personal tasks as required (errands, reminders, scheduling)

Anticipate the Director's needs and proactively solve issues

Required Skills & Qualifications

Bachelor's degree or equivalent experience preferred

Proven experience as a Personal Assistant, Executive Assistant, or similar role

Excellent verbal and written communication skills

Strong organizational and time-management abilities

High level of professionalism and confidentiality

Proficiency in MS Office / Google Workspace

Ability to multitask and work under pressure

Preferred Attributes

Strong attention to detail

Proactive, flexible, and dependable

Problem-solving mindset

Ability to work independently with minimal supervision

Role requires high availability, flexibility in working hours, and readiness to

accompany the Director to various locations for official and business-related

commitments.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Paid sick time
Experience:

Personal assistant: 1 year (Required) Administration : 1 year (Required) Executive assistant: 1 year (Required) Calendar management: 1 year (Required) Meeting Planning: 1 year (Required) Office secretary: 1 year (Required)
Language:

English (Required)
Work Location: In person