Job Description

A Personal Assistant (PA) to a Director provides comprehensive administrative, organizational, and sometimes strategic support to a director. Key responsibilities include managing the director's calendar and correspondence, coordinating meetings and travel, preparing documents, and acting as a liaison with internal and external stakeholders. This role requires strong organizational skills, discretion, and excellent communication abilities to ensure the smooth and efficient operation of the director's office.
Key responsibilities
Administrative Support:

• Manage and coordinate the director's calendar, including scheduling meetings and appointments.
• Handle all incoming and outgoing correspondence, emails, and phone calls.
• Organize and maintain files, documents, and other records with confidentiality.
• Draft letters and reports on behalf of the director.

Meeting and Travel Coordination:

• Prepare agendas, take minutes, and follow up on action items from meetings.
• Arrange travel, accommodation, and logistics for business trips.
• Organize logistics for meetings, such as booking venues and arranging catering.

Operational and Project Support:

• Act as a liaison between the director's office and other departments or stakeholders.
• Assist with project coordination, track deadlines, and monitor progress.
• Conduct research and compile information for reports and decision-making processes.

Event Management:

• Help plan and organize institutional events, conferences, and workshops.
• Manage invitations, guest coordination, and other logistics for events.

Essential skills and qualifications

• Excellent time management and organizational skills.

• Strong written and verbal communication skills.

• High degree of professionalism, discretion, and confidentiality.

• Proficiency with common office software, such as Microsoft Office Suite.

• Ability to work proactively, prioritize tasks, and work independently.

• A bachelor's degree in a related field may be preferred, but previous administrative experience is often required.

JOB APPLY
http://jobs.vinayakjob.com/
CONTACT DETAILS -
Name - DIMPAL
Number - +91 91099 99669

Skills Required