Summary: This position is responsible for the delivery of payroll services & manage team including operations support to State Street entities for EMEA countries in accordance with Company Service Level Agreements that will ensure accuracy and timeliness as well as full compliance with legislation, company policy and control procedures. Primary Job Duties and Responsibilities: This position requires an experienced payroll and HR operations professional with strong technical and business process skills, and the ability to interact at all levels of the organization. A requirement to demonstrate a flexible approach and ability to work at a strategic governance level whilst also operating in a \xe2\x80\x98hands on manner\xe2\x80\x99 to ensure all deadlines are adhered to
Continually execute the GHR Shared Services Strategy to ensure alignment to corporate and GHR goals .
Act in an advisory and strategic role when looking at legislative changes and trends to assess and impact future strategy
Continue the evolution of the GHR operating model with an emphasis on service delivery through a globally consistent, scalable support model and enhanced self-sufficiency
Researches best practices, evaluating \xe2\x80\x9cas is\xe2\x80\x9d processes and redesigning them to achieve better efficiency, effectiveness and control compliance
Operationalize end-to-end local regulatory requirements and GHR policies and programs, as well as those of other corporate groups, into the daily operations of GHRSS; global, regional and local outsourced administrative vendors
Provide effective Governance and Management of resources and processes to identify and manage risk under a focus of risk excellence.
Providing oversight to payroll activities across multiple countries delivered by various providers, to include coordinating related activities with Finance, Legal, etc.; providing Tier 3 customer support for such HR services.
Responsibility for benefit and pension administration to ensure effective controls are utilized and payments are delivered to correct third parties within the scheme deadlines
Act as key contact for all payroll and employment tax audit activities such as liaison with internal and external auditors to assist with understanding the key processes, providing evidence of key controls
Ensuring correct statutory and payroll treatment of inbound and outbound assignees and short term business visitors via liaison with Global Mobility & external tax consultant
Providing oversight to all payroll and employment tax audit activities, including maintaining a working relationship with local revenue and governmental agencies
Responsible for employment taxation and governance including expense policy review, including all related tax reporting
Ensure a focus on maintaining data privacy in line with global and local requirements across GHR Shared Services
Review and provide approval where required including payroll output and payments
Act as a local escalation point for all payroll issues
Ensure adoption of compliance initiatives across the GHRSS international operation
Ensure support the full SOX & Audit requirements in a position of audit readiness
Ensure strong vendor management framework is followed whilst supporting all due diligence and relationship management ( TPRM )
Support the continued development of a comprehensive vendor management program with an emphasis on risk mitigation policies and practices (ISRMP)
Ensure documented BCP plans
Demonstrate the \xe2\x80\x98Risk Excellence\xe2\x80\x99 culture in your behavior
Develop effective working relationships and communications with staff and ensure that staff are motivated, developed and supported
Establish and monitor an effective delegation framework to ensure that tasks are performed by staff members with appropriate capacity and authority level (based on knowledge, skills and competence
Establish and monitor an effective oversight framework to ensure that issues are appropriately identified, escalated and resolved
Ensure that the highest level of the Code of Conduct is displayed in your own and staff behavior
Ensure effective Stakeholder and project management programs are supported around all GHR Shared Service activity
Effectively communicate and collaboration with all leadership levels as a key partner and regional lead for regional and local initiatives and strategies
Develop and build strong partnerships across key areas such as GHR, Finance, Corporate Tax, Audit and Compliance
Skills and Essential Experience:
12-18 years of experience in a payroll/HR operations position in a multi-country in UK, Ireland and other EMEA countries
payroll environment with a strong understanding of best practice around controls, regulations, tax compliance, and working with outsourced providers
Strong analytical and problem solving skills
Excellent organizational skills with the ability to work in a dynamic business environment
High attention to detail with demonstrated project management and process improvement skills
Strong oral and written communication skills
Working knowledge of HRIS and payroll systems required, with Workday and ADP Payforce experience a plus
Employment tax knowledge is desirable
Required Competencies :
Team motivation and Leadership
Management of virtual teams
Embraces culture of risk excellence
Strong interpersonal, influencing, and customer service skills
Uses independent action, judgment and decision-making
Demonstrates flexibility to meet changing business needs and priorities
Displays a positive attitude toward work and the work environment
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