Job Description

OBJECTIVES OF THE PROGRAMME

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

Underlying Values and Core Functions of WHO

WHO's mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage; (ii) health related sustainable development goals; (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities; (iv) implementing the provisions of the International Health Regulations (2005); (v) increasing access to quality, safe, efficacious and affordable medical products; and (vi) addressing the social, economic and environmental determinants of health. The South-East Asia Region (SEAR) of WHO Is made up of 11 countries, with over 1.9 billion people, with India's population of 1.3 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People's Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor-Leste) share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation. The mission of WHO India is to improve quality of life of the 1.3 billion people in India by supporting the government in eliminating vaccine preventable and other communicable diseases, reducing maternal and neonatal mortalities, promoting healthy lifestyles, addressing determinants of health, preparing and responding to health emergencies and strengthening health systems for universal health coverage.

DESCRIPTION OF DUTIES

Under the overall guidance of WHO Representative and direct supervision of Associate (Office of WR), the incumbent will perform the following duties:

1. Collects mail from Nirman Bhawan Reception; clears out-tray of staff and delivers mails/papers to concerned stall in the office and to various government departments. Regular sending soft copy of each outgoing communication al Nirman Bhawan.

2. Keep a regular check and ensures availability of fair amount of paper for the printers/photocopier and fax machines; assist and coordinate shifting of furniture, equipment, or publications within the office premises; changes/repairs table drawers/door locks and perform masonry and electric work.

3. Ensure that rooms/furniture in the WCO office premises are kept clean and in a neat & trim condition; also water-filter is cleaned regularly. To coordinate with housekeeping staff to maintain absolute cleaning in WRO at Nirman Bhawan.

4. Arranges photopasses for WRO staff for entry into Nirman Bhawan and vehicle passes for parking staff/official vehicle in the Nirman Bhawan premises. Arranging entry passes for visitors and receive visitors at Nirman Bhawan, as per instructions from WRO and other WCO staff members. Follow-up for security entry passes for High level events, as and when required.

5. Assist in photocopying/collating of documents and prepare meeting files. Assist in maintaining physical files and a-filing system for incoming/outgoing mails (to and from Nirman Bhawan office).

6. To help with required logistics support in organizing meetings in Nirman Bhawan including booking and allocating of meeting rooms. To provide assistance in the high level meetings with the Ministers and other Senior Government officials in Nirman Bhawan and other government premises.

7. Supervise housekeeping staff to serve tea/coffee for visitors/staff in the office.

8. Receive, maintain sufficient stocks with up-to-date status (in excel sheets) of stationery items, cafeteria supplies and other consumables at WCO Nirman Bhawan and distribute/issue the same. To pack and dispatch the materials/ documents.

9. Perform any other duties as assigned by the Supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary education.

Experience

Essential: At least two (2) years of general clerical and administrative work experience.

Skills

• The incumbent maintains and updates knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.
• He/She keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Knowing and managing yourself
• Producing results

Use of Language Skills

Essential: Expert knowledge of English. Knowledge of Hindi.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 557,814 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:

. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit:

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the

into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.