Thornton Tomasetti applies engineering and scientific principles to solve the world\xe2\x80\x99s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients\' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role
We are seeking a highly organized and efficient Office Administrator to join our team in Pune. You will help run an exciting and orderly office by coordinating day-to-day administrative operations, office events, volunteer opportunities, help coordinate intern and new hire events and ensure the office runs smoothly. You will succeed if you enjoy helping people, are detail-oriented, and proactive. This is a fully in-office role.

Responsibilities

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  Greet and welcome guests as soon as they arrive at the office.
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  Manage and coordinate administrative functions, including answering phones, responding to emails, and handling correspondence.
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  Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
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  Coordinate office activities and operations to secure efficiency and compliance with company policies.
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  Update calendars and schedule meetings.
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  Assist in the preparation of reports, presentations, and documents as needed.
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  Maintain filing systems, both electronic and physical, ensuring accuracy and organization.
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  Assist in the onboarding process for new hires, including completing paperwork, setting up workstations, and coordinating orientation sessions.
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  Handle confidential and sensitive information with discretion.
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  Assist with special projects and other duties as assigned by management.

Requirements

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  High school diploma or equivalent; associate\xe2\x80\x99s or bachelor\xe2\x80\x99s degree preferred and at least 2 years\xe2\x80\x99 experience in an in an administrative role or similar position.
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  Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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  Ability to be resourceful and proactive when issues arise.
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  Professional and personable attitude.
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  Excellent organizational skills.
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  Time-management skills, with the ability to prioritize tasks.
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  Familiarity with office equipment, such as printers, copiers, and fax machines.
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  Assist with special projects and other duties as assigned by management.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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