Job Description

Modelling

Administration and Facilities

Complete ownership of all branch offices mapped in terms of managing administration and facilities

Conduct branch visit once in each quarter : Conduct facility tour to identify repair/maintenance needs on a proactive basis

Responsible for branch audits for checking overall branch upkeep and all equipment

Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary

Monitor Annual maintenance/ Preventive maintenance of all equipment such as AC , Stabilizers , UPS , DG , CCTV , Fire Panel , Aquagaurd , time stamping machines etc done by company registered vendors

Conduct half yearly branch assessments/ drills on company defined health and fire safety standards

Train Security guards and Facility Management Services Vendor staff on all responsilities as defined. Management level position supervising and coordinating the daily activities which include technical guidance to subordinate supervisors and semi-skilled workers

Printing & Stationery, Courier management, I Post Management

S&E compliance of all branches

Infrastructure Management

New Branch premises : New property identification, lease agreement signing through company defined process, getting branch infra ready through authorized vendors as per company standards

Property management in terms of branch lease renewal through company approved legal process

Refurbishment of all existing branches to maintain company defined standards

Re utilization of assets from vacated locations.

Data Analytics

Maintain accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignments

Analyze branch wise admin expenditure and act as an advisor to sales head for maintaining cost to business ratios for each branch

Maintain general inventory of all Non IT assets of branches

Vendor Management

Interaction with vendors for instance : Security , FMS , Electrical equipment , Infra and R&M vendors

Vendor negotiation in terms of deliverables and rate contracts and developing new vendors as per company approved guidelines

Liasioning with landlords : monthly rental cheque, issuance of TDS certificate & other issues

Others

Billing and PO Management for all operating expenses below 15,000

Guide & develop the admin coordinator for overall upkeep of branch and assisting for administration and facilities management

Overall responsibility of managing the administration helpline (Samadhan) and ensure closure of issues within TAT