Job Description

Modelling
Administration and Facilities
Complete ownership of all branch offices mapped in terms of managing administration and facilities
Conduct branch visit once in each quarter : Conduct facility tour to identify repair/maintenance needs on a proactive basis
Responsible for branch audits for checking overall branch upkeep and all equipment
Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary
Monitor Annual maintenance/ Preventive maintenance of all equipment such as AC , Stabilizers , UPS , DG , CCTV , Fire Panel , Aquagaurd , time stamping machines etc done by company registered vendors
Conduct half yearly branch assessments/ drills on company defined health and fire safety standards
Train Security guards and Facility Management Services Vendor staff on all responsilities as defined. Management level position supervising and coordinating the daily activities which include technical guidance to subordinate supervisors and semi-skilled workers
Printing & Stationery, Courier management, I Post Management
S&E compliance of all branches
Infrastructure Management
New Branch premises : New property identification, lease agreement signing through company defined process, getting branch infra ready through authorized vendors as per company standards
Property management in terms of branch lease renewal through company approved legal process
Refurbishment of all existing branches to maintain company defined standards
Re utilization of assets from vacated locations.
Data Analytics
Maintain accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignments
Analyze branch wise admin expenditure and act as an advisor to sales head for maintaining cost to business ratios for each branch
Maintain general inventory of all Non IT assets of branches
Vendor Management
Interaction with vendors for instance : Security , FMS , Electrical equipment , Infra and R&M vendors
Vendor negotiation in terms of deliverables and rate contracts and developing new vendors as per company approved guidelines
Liasioning with landlords : monthly rental cheque, issuance of TDS certificate & other issues
Others
Billing and PO Management for all operating expenses below 15,000
Guide & develop the admin coordinator for overall upkeep of branch and assisting for administration and facilities management
Overall responsibility of managing the administration helpline (Samadhan) and ensure closure of issues within TAT