Job Description

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\'ve got deep experience in commercial real estate, skilled trades, and technology, or you\'re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. Assistant Facilities Manager Work Dynamics What this Job Involves Facility Manager will be responsible for managing all aspects of the facility management service delivery system in Accenture primarily Asset Management and Operations. In this capacity, the Facility Manager is accountable for the achievement of the Management Plan and all key performance indicator s including responsibility for m anaging the capital and expense budgets, short and long-term regional projects, operations and maintenance, interface with senior managers in client facility team and business units, coordination with other key managers within Accenture alliance partner organizations and customer satisfaction. Competencies Communication skills Planning and organizational skills Negotiation skills Problem analysis Decision-making Judgment Client service orientation Adaptability Team work Presentation skills Computer Knowledge Technical knowledge of building services Innovative approach at work Responsibilities Facility Operations: To ensure Facility Maintenance and Upkeep on an ongoing activity To act as a single point of contact for the designated facility for all FM escalations. Ensure Upkeep Schedule and Execution as per the schedules Direction of daily/Weekly work at site to the staff Ensure Cafeteria Management related to hygiene and food safety Follow Building Inspection Plan as per the process Govern Daily Walk around and Snag Closures Manage Engineering Operations as per the defined SOW\'s and SOPs and to ensure 100% uptime of all equipment\'s present in the facility Ensure Environment, Health and Safety practices Managing Client/VVIP Visits and Walkthroughs Managing Govt. Official Visitors Delivering and adhering to the agreed KPI and SLAs Ensure Incidents are managed and communicated as per the escalation matrix To Ensure Builders Co-ordination on their deliverables To ensure Preventive and Breakdown Maintenance (52 Weeks Planner) are adhered Attending to adhoc Requirements and to assist operations manager and Accenture leads in all F&S related internal audits and business specific external audits Manage IC Requests within the TAT Ensure Asset Management - Bonded and Non-bonded Ensure Stores Management Co-ordination with CP Team on Seat Planning Project Movement (Deals) - Co-ordination Supervision of Functional Areas - Reception, Helpdesk, Mailroom, Key room, BMS, Time Office, Cloak Room, Wellness, Gym, Recreation, IRC, Projector Management etc. Transport Operations - Co-ordination /Events - Co-ordination /Logistics - Co-ordination Govern Scrap and Waste Management Conduct R&R Programs Follow Business Continuity Management process Ensure BGC for Direct and TPV Staff Perform Daily/Weekly/Monthly checks Ensure Drop Ins and Additional Power Loads are handled as per process Use of Technology Tools and Operations Co-ordinate - Expansions, Go Lives and Decommissioning Fact Finding of abnormalities Conduct Facility Risk Assessment and Mitigation Perform Facility Access Management - Level 2 and Level 3 areas Operational requirement approvals - Photography, space blocking, Bay decoration etc. Mailer Communication for all major events/activities. Fire Drill, Shutdown, Food Festivals, Major Breakdowns Should have complete knowledge & functionality e.Fit tools (VMT, IMT, Site Ops. Site Inspection tool), BGC and work permit tool. Facility Reports Ensure Daily/Weekly/Monthly Reports are sent as per timelines CRM Dash Boards are sent as per timelines Fire Drill Reports are sent as per timelines Service Partner - Vendor Management Ensure Vendor Partner Deliverables Ensure Monthly Performance Review and Scoring Ensure Service Partner Induction and Termination as per process Compliance Ensure Building Statutory Compliance Ensure CLRA is adhered Ensure coordination on Cafeteria Compliance is adhered Finance and Procurement Ensure Office Services, R&M, Capex and Special Budgets are managed effectively Ensure Projections are done accurately Follow up for the Purchase Orders and timely completion of the work Ensure Governance Score and Work Completion within TAT Ensure Invoicing is done within the timelines Ensure Utilities - Projection to Invoicing are done with the timelines Ensure Petty Cash Management is done accurately Ensure Non-PO Approvals are managed effectively Mock Drills Ensure Fire Drills are conducted as per the calendar Ensure Wellness Mock Drill are conducted as per the schedule Ensure CCR Mock Drill are conducted as per the schedule Ensure BCP Mock Drill are conducted as per the schedule Training & Development Ensure Direct Staff Training & Development Ensure TPV Staff On-boarding and Training Ensure Cafe Staff Training and other vendor partners Ensure Floor Warden Training prior to Fire Drill Ensure TPV Fire Safety Training prior to Fire Drill Connect Programs Ensure Focus Meetings/Bay Connects are conducted as per the calendar Ensure Workplace Connects are conducted as per the calendar Participate in Workplace Town Halls and provide quality inputs Ensure Stake Holder Connects (BU,CRM,SDL,WL Etc) Ensure VOC\'s and CCP Survey Closures Internal Review Programs Ensure Weekly Reviews - Zonal Call/Growth and Consolidation Calls Ensure Monthly Management Reviews are conducted as per schedule Participate in Ops Reviews and provide quality inputs Provide quality inputs for Quarterly Business Reviews Provide quality inputs for Half Yearly Business Reviews Internal & External Audits To ensure support to Accenture management in ISO certifications by training and implementing ISO down the line. Ensure Audit Preparations Ensure Audit Participation Ensure Audit Observation are closed and CAPA is done Management Responsibilities Provide leadership to the facilities management team. Demonstrate leadership & responsiveness and creativity. Understand the FM scope and in consultations with JLL City Manager or facility manager - develop specific processes & procedures to reduce cost & improve client satisfaction. Accomplish at least 95% Key Performance Indicators as agreed with Accenture. Coordinate with City Manager / Operations Manager on the goal setting, performance reviews, and career development plan, HR related issues for facilities management team. Assist City Manager in developing & implementing the facilities management account plan for the facility. Identify training needs for all subordinates. Nominate team members (Facilities & Engg.) for training conducted internally and JLL corporate team. Conduct 2 CEM (Critical Environment Management) Audit in a year for other facilities. Participate and motivate in process improvement initiatives. Participate in CIWG. On time reporting of incidents in the facility. More accountable for any issues/escalation in the facility Sound like you To apply you need to have: Core facilities management skills If you\'re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business. Outstanding team prowess Are you equipped to set up a team to success Can you also play to your strengths and work effectively as a team member If yes, that\'s great-the ability to bring about positive changes and follow through with them will come in handy for this role. What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today! Location: -Mumbai, MH Job Tags: If this job description resonates with you, we encourage you to apply, even if you don\'t meet all the requirements. We\'re interested in getting to know you and what you bring to the table! About JLL - We\'re JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\'s why we\'re committed to our purpose to shape the future of real estate for a better world. We\'re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\'re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\'re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy . Jones Lang LaSalle (\'JLL\') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.

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