Job Description

Reporting To:
Head - HR
Direct Reports:
None
Key Stakeholders:
Internal teams and faculty members
Research staff
Administrative staff
External HR & admin vendors
Role & Responsibilities
HR Operations
Maintain and organize personnel records (both digital and physical).
Update internal HR databases including staff information and leave records.
Coordinate printing and issuance of ID cards and business cards.
Liaise with HR vendors for insurance and recruitment requirements.
Manage end-to-end recruitment: sourcing, screening, and scheduling interviews.
Draft contracts for research team members.
Conduct employee induction.
Conduct exit interviews for research associates.
Administrative & Office Management
Ensure office upkeep and routine maintenance.
Schedule and coordinate meetings for senior leadership.
Draft minutes of meetings.
Oversee hospitality arrangements for guests and events.
Support additional tasks assigned by the Head - HR.
Candidate Attributes
MBA (preferably in HR) from a recognized institution.
3-5 years of experience in HR and administrative roles.
Proficient in MS Office applications.
Strong communication skills in English, Hindi, and Gujarati.
Positive, proactive attitude with strong work ethics.
High integrity, confidentiality, and ability to work collaboratively.
Excellent time management, coordination, and adaptability.
Comfortable interacting with stakeholders at all levels.
Other Details
Spending Authority:
Authorized to make necessary expenditures in case of medical emergencies within the office.
Expected Outcomes:
Robust HR processes and accurate record management.
Well-maintained office environment.
Smooth and timely coordination of internal meetings.
Success Measures:
Efficient administrative functioning.
Organized and digitized HR documentation.

Skills Required