Job Description

Job Title: GeM Admin / Computer Operator
Location: Howrah / Kolkata (On-site)
Employment Type: Full-time
Role Summary
We are hiring a GeM-focused Admin / Computer Operator responsible for handling end-to-end GeM operations, tender documentation, order processing, and compliance tracking. This is a hands-on execution role requiring prior experience on the GeM portal.
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Key Responsibilities
GeM Portal Operations (Core Responsibility)

• Manage daily operations on the GeM portal
• Upload and maintain product listings, specifications, pricing
• Prepare and submit bids / tenders / BOQs
• Track bid status, corrigendums, clarifications, and results
• Handle order acceptance, invoicing, delivery updates, and payments on GeM
• Coordinate inspection, dispatch, and GRN closure
• Maintain records of won, lost, and ongoing bids

Documentation & Compliance

• Prepare and organize supporting documents for bids and orders
• Maintain digital records for:
• Certifications (QAE, WP, IBR, ISO, etc.)
• Test reports and inspection documents
• Past performance and order completion proofs
• Ensure accuracy, completeness, and timely uploads

Admin & Data Management

• Maintain trackers in Excel / Google Sheets:
• Bid tracker
• Order & dispatch tracker
• Payment status tracker
• Prepare invoices, delivery challans, and internal reports
• Coordinate with factory, inspection agencies, and buyers
• Handle email communication and follow-ups

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Mandatory Requirements

• Prior hands-on experience working on GeM portal
• Strong working knowledge of MS Excel / Google Sheets
• Comfortable with PDF handling, scanning, uploads, and documentation
• Understanding of tender / government procurement workflows
• High attention to detail and ability to meet deadlines

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Preferred Qualifications

• Experience in manufacturing / engineering company
• Exposure to marine or industrial products
• Experience coordinating QAE / inspection agencies
• Familiarity with government buyer processes

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Working Days & Hours
Monday to Saturday
Standard office / factory hours
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Ideal Candidate Profile

• Already handling or has handled GeM bids and orders
• Process-driven, organized, and reliable
• Can work independently with minimal supervision

Skills Required